Executive Assistant & Practice Operations Lead

St. Louis South Oral Surgery; St. Louis (MO); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Paid time off

Paid holidays

Health benefits

Employee discounts

Professional development

Advancement potential

Job summary

St. Louis South Oral Surgery and Evolutions MedSpa are seeking an exceptionally organized Executive Assistant and Practice Operations Coordinator to support the owner and leadership across two growing healthcare organizations.

This is not a traditional administrative assistant position, acting as an operational extension of the owner. Responsibilities include managing calendars, credentialing, onboarding, project coordination, and ensuring tasks move from discussion to completion while

Qualifications

• At least three years of experience in executive assistance, healthcare administration, practice management, credentialing, operations, or project coordination.

Responsibilities

• Manage and protect the practice owner's calendar; coordinate meetings and travel.
• Prepare agendas, briefs, meeting materials, and follow‑up summaries.
• Track decisions, deadlines, and assignments; organize emails and documents.
• Assist with credentialing, enrollment, and HIPAA/compliance documentation.
• Coordinate credentialing across providers, locations, and service lines.
• Maintain operational task lists, project trackers, and SOPs.
• Support onboarding, HR processes, and staff communications.
• Coordinate vendor relationships, contracts, and special projects.
• Ensure completion of projects and improve operational workflows.

Skills

Executive assistance

Healthcare administration

Practice management

Credentialing

Operations

Project coordination

Communication

Confidentiality

On-site work

Travel between locations

Education

Bachelor's or Associate degree in business/healthcare

Tools

Microsoft Office

Google Workspace

Calendar software

Spreadsheets

Cloud-based documents

Practice management software

EHR/CRM systems

Job description

St. Louis South Oral Surgery and Evolutions MedSpa are seeking an exceptionally organized Executive Assistant and Practice Operations Coordinator to support the owner and leadership across two growing healthcare organizations.

This is not a traditional administrative assistant position, acting as an operational extension of the owner. Responsibilities include managing calendars, credentialing, onboarding, project coordination, and ensuring tasks move from discussion to completion while