RFP & Proposal Lead (Remote)

Baxter; Deerfield (IL); On-site; USD 80,000 - 100,000; Full time

Benefits offered by this job

Health insurance

Dental coverage

Life insurance

Disability insurance

401(k) with company match

Employee Stock Purchase Plan (ESPP)

Flexible Spending Accounts (FSAs)

Educational assistance

Paid holidays

Paid time off 20-35 days

Parental leave

Commuting benefits

Employee Discount Program

Employee Assistance Program (EAP)

Childcare benefits

Job summary

Baxter is seeking a Senior Associate, RFP Development to lead the company’s proposal responses and related submissions for customer opportunities. You will work with Sales, Marketing, Legal, Pricing, Contracting, and Commercial Operations to ensure accurate, compliant, and timely content that reflects Baxter’s products and value proposition.

Your role includes managing intake, content libraries, and workflow to improve efficiency, accuracy, and stakeholder satisfaction across the organization.

Qualifications

• 2+ years of related experience in RFP/RFI support, proposal management, sales support, contract administration, commercial operations, or a related business function.
• Healthcare, medical products, pharmaceutical, or technology-enabled healthcare industry experience preferred.
• Experience with cross-functional teams to gather content, approvals, pricing, contract language, and supporting documentation.
• Experience with proposal content libraries, workflow management tools, or similar systems.

Responsibilities

• Coordinate and complete RFP, RFI, vendor questionnaire, and proposal submissions in accordance with customer instructions, deadlines, and required formats.
• Review bid documents, instructions, response matrices, exhibits, and supporting materials to identify requirements, risks, owners, and follow-up actions.
• Collaborate with Sales, Marketing, Legal, Pricing, Contracting, Commercial Operations, and SMEs to gather accurate responses and approvals.
• Develop, edit, and assemble clear, compliant proposal content reflecting Baxter's products and value proposition.
• Manage proposal timelines, task assignments, status updates, and submission readiness using team tools.
• Maintain and improve proposal templates, knowledge libraries, and standard operating procedures.

Skills

RFP/RFI experience

Project management

Contracting

Sales support

Cross-functional collaboration

Strong communication

Self-starter

Attention to detail

MS Office suite (Word/Excel/PowerPoint

Proposal management tools

Education

Bachelor's degree in business or related field

Tools

Proposal management platforms

Workflow management tools

Job description

Baxter is seeking a Senior Associate, RFP Development to lead the company’s proposal responses and related submissions for customer opportunities. You will work with Sales, Marketing, Legal, Pricing, Contracting, and Commercial Operations to ensure accurate, compliant, and timely content that reflects Baxter’s products and value proposition.

Your role includes managing intake, content libraries, and workflow to improve efficiency, accuracy, and stakeholder satisfaction across the organization.