Sr Associate, RFP Development

Baxter; Deerfield (IL); On-site; USD 80,000 - 100,000; Full time

Benefits offered by this job

Health insurance

Dental coverage

Life insurance

Disability insurance

401(k) with company match

Employee Stock Purchase Plan (ESPP)

Flexible Spending Accounts (FSAs)

Educational assistance

Paid holidays

Paid time off 20-35 days

Parental leave

Commuting benefits

Employee Discount Program

Employee Assistance Program (EAP)

Childcare benefits

Job summary

Baxter is seeking a Senior Associate, RFP Development to lead the company’s proposal responses and related submissions for customer opportunities. You will work with Sales, Marketing, Legal, Pricing, Contracting, and Commercial Operations to ensure accurate, compliant, and timely content that reflects Baxter’s products and value proposition.

Your role includes managing intake, content libraries, and workflow to improve efficiency, accuracy, and stakeholder satisfaction across the organization.

Qualifications

• 2+ years of related experience in RFP/RFI support, proposal management, sales support, contract administration, commercial operations, or a related business function.
• Healthcare, medical products, pharmaceutical, or technology-enabled healthcare industry experience preferred.
• Experience with cross-functional teams to gather content, approvals, pricing, contract language, and supporting documentation.
• Experience with proposal content libraries, workflow management tools, or similar systems.

Responsibilities

• Coordinate and complete RFP, RFI, vendor questionnaire, and proposal submissions in accordance with customer instructions, deadlines, and required formats.
• Review bid documents, instructions, response matrices, exhibits, and supporting materials to identify requirements, risks, owners, and follow-up actions.
• Collaborate with Sales, Marketing, Legal, Pricing, Contracting, Commercial Operations, and SMEs to gather accurate responses and approvals.
• Develop, edit, and assemble clear, compliant proposal content reflecting Baxter's products and value proposition.
• Manage proposal timelines, task assignments, status updates, and submission readiness using team tools.
• Maintain and improve proposal templates, knowledge libraries, and standard operating procedures.

Skills

RFP/RFI experience

Project management

Contracting

Sales support

Cross-functional collaboration

Strong communication

Self-starter

Attention to detail

MS Office suite (Word/Excel/PowerPoint

Proposal management tools

Education

Bachelor's degree in business or related field

Tools

Proposal management platforms

Workflow management tools

Job description

This is whereyour work makes a difference.

At Baxter, we believe every person-regardless of who they are or where they are from-deserves a chance to live a healthy life. It was our founding belief in 1931 and continues to be our guiding principle. We are redefining healthcare delivery to make a greater impact today, tomorrow, and beyond.

Our Baxter colleagues are united by our Mission to Save and Sustain Lives. Together, our community is driven by a culture of courage, trust, and collaboration. Every individual is empowered to take ownership and make a meaningful impact. We strive for efficient and effective operations, and we hold each other accountable for delivering exceptional results.

Here, you will find more than just a job-you will find purpose and pride.

Job Description

Summary

The Senior Associate, RFP Development leads Baxter's Request for Proposal function by coordinating, developing, and completing customer-facing proposal responses, requests for information, and related submission materials. This role partners closely with Sales, Marketing, Legal, Pricing, Contracting, Commercial Operations, and other cross-functional stakeholders to ensure responses are accurate, complete, compliant with customer requirements, and submitted on time. The Senior Associate manages proposal intake, content management, workflow tracking, process documentation, and continuous improvement initiatives that strengthen the team's efficiency and service to internal and external customers.

Essential Duties and Responsibilities

• Coordinate and complete RFP, RFI, vendor questionnaire, and proposal submissions in accordance with customer instructions, deadlines, and required formats.
• Review bid documents, instructions, response matrices, exhibits, and supporting materials to identify requirements, risks, owners, and follow-up actions.
• Collaborate with individuals in various levels of the organization, including Sales, Marketing, Legal, Pricing, Contracting, Commercial Operations, and subject matter experts to gather accurate responses, approvals, and supporting documentation.
• Develop, edit, and assemble clear, compliant, and customer-focused proposal content that reflects Baxter's products, services, value proposition, and contractual position.
• Manage proposal timelines, task assignments, status updates, and submission readiness using team workflow tools and established review processes.
• Maintain and improve proposal templates, standard responses, knowledge libraries, process guides, and standard operating procedures to support consistency and scalability.
• Identify process gaps, drive improvements, and support technology-enabled solutions that increase team efficiency, reduce rework, and improve stakeholder experience.
• Communicate professionally with internal stakeholders to clarify scope, manage expectations, elevate risks, and ensure timely completion of proposal-related deliverables.

Qualifications

• Experience with RFP/RFIs, project management, contracting, sales support, or commercial operations processes.
• Excellent verbal and written communication skills with the ability to draft, edit, and organize professional customer-facing responses.
• Must be a self-starter and able to work proficiently with limited supervision.
• Ability to interpret customer requirements, manage detailed response instructions, and ensure submission accuracy and completeness.
• Demonstrated ability to collaborate across functions and levels of the organization.
• Strong organizational skills with the ability to prioritize competing deadlines, track multiple active projects, and work effectively with limited supervision.
• High attention to detail, sound judgment, and commitment to timely, accurate, and compliant deliverables.
• Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and workflow or content management tools; experience with proposal management platforms preferred.

Education and/or Experience

• Bachelor's degree in business or related field
• 2+ years of related experience in RFP/RFI support, proposal management, sales support, contract administration, commercial operations, or a related business function required.
• Healthcare, medical products, pharmaceutical, or technology-enabled healthcare industry experience preferred.
• Experience working with cross-functional teams to gather content, approvals, pricing, contract language, and supporting documentation preferred.
• Experience with proposal content libraries, workflow management tools, or similar systems preferred.
• Analytical, project coordination, and problem-solving skills required.

We understand compensation is an important factor as you consider the next step in your career. At Baxter, we are committed to equitable pay for all employees, and we strive to be more transparent with our pay practices.

The estimated pay range for this position is 80,000 to 100,000 annually. The estimated range is meant to reflect an anticipated salary range for the position. We may pay more or less within the anticipated range based upon market data and other factors, all of which are subject to change.

Individual pay is based upon location, skills and expertise, experience, and other relevant factors. This position is also eligible for an annual bonus. For questions about this, our pay philosophy, and available benefits, please speak to the recruiter if you decide to apply and are selected for an interview.

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.

US Benefits at Baxter (except for Puerto Rico)

This is where your well-being matters. Baxter offers comprehensive compensation and benefits packages for eligible roles. Our health and well-being benefits include medical and dental coverage that start on day one, as well as insurance coverage for basic life, accident, short-term and long-term disability, and business travel accident insurance. Financial and retirement benefits include the Employee Stock Purchase Plan (ESPP), with the ability to purchase company stock at a discount, and the 401(k) Retirement Savings Plan (RSP), with options for employee contributions and company matching. We also offer Flexible Spending Accounts, educational assistance programs, and time-off benefits such as paid holidays, paid time off ranging from 20 to 35 days based on length of service, family and medical leaves of absence, and paid parental leave. Additional benefits include commuting benefits, the Employee Discount Program, the Employee Assistance Program (EAP), and childcare benefits. Join us and enjoy the competitive compensation and benefits we offer to our employees.For additional information regarding Baxter US Benefits, please speak with your recruiter or visit our Benefits site: Benefits | Baxter

Equal Employment Opportunity

Baxter is an equal opportunity employer. Baxter evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic.

Know Your Rights: Workplace Discrimination is Illegal

Reasonable Accommodations

Baxter is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click on the link here and let us know the nature of your request along with your contact information.

Recruitment Fraud Notice

Baxter has discovered incidents of employment scams, where fraudulent parties pose as Baxter employees, recruiters, or other agents, and engage with online job seekers in an attempt to steal personal and/or financial information. To learn how you can protect yourself, review our Recruitment Fraud Notice.

#LI-Remote