RFP Operations Coordinator

RXinsider LTD.; Jacksonville (FL); On-site; USD 42,000 - 52,000; Full time

Job summary

Soliant is seeking a Project Coordinator to support the Sr. Project Manager and the Sales Engagement + RFP team, ensuring timely management of client-driven RFP opportunities from identification through award and transition to contracting.

The role monitors RFP signals, routes inquiries, and maintains records across the RFP portal and CRM. You will collaborate with Contracts, Marketing, and other stakeholders to keep RFP activities organized and on schedule, while providing general project and

Qualifications

• 1 - 3 years of work experience in project management, operations, sales support, communications, and/or marketing role.
• Strong verbal and written communication skills, with attention to detail in editing and proofreading.
• Strong organizational, time-management, and multi-tasking skills, with the ability to manage multiple priorities and deadlines simultaneously.
• Highly detail-oriented and process-focused with a commitment to accuracy and follow-through.

Responsibilities

• Monitors RFP signals in Bid Management Tools, reviewing opportunities for relevance, scope, and brand alignment, and routes qualified opportunities to the appropriate Soliant brand(s).
• Monitors and manages incoming communications received through branded Sales Engagement email addresses, ensuring inquiries and opportunities are routed to the appropriate stakeholders in a timely manner.
• Maintains online RFP portal access and credentials across Soliant brands, ensuring information is accurate, current, and readily accessible to authorized team members.
• Coordinates client follow-up to obtain RFP award decisions and outcomes, ensuring results are documented in project management and CRM tools and communicated to the appropriate internal teams.
• Supports the transition of awarded RFPs by collaborating with the Contracts team to ensure winning RFPs and related documentation are uploaded and properly maintained in the Contract Management System.
• Provides project coordination support to the Sr. Project Manager and Sales Engagement + RFP team, including tracking action items, deadlines, deliverables, and follow-up activities.
• Assists with additional RFP-related projects and initiatives as assigned.
• Assists with proofreading, formatting, compiling, and quality-checking RFP responses and final deliverables as needed.
• Conducts research and provides administrative support to Brand Marketing teams in identifying and securing piggyback agreement opportunities.

Skills

Project coordination

Verbal communication

Written communication

Time management

Multi-tasking

CRM systems

Tools

Bid management tools

RFP portal

Job description

Soliant is seeking a Project Coordinator to support the Sr. Project Manager and the Sales Engagement + RFP team, ensuring timely management of client-driven RFP opportunities from identification through award and transition to contracting.

The role monitors RFP signals, routes inquiries, and maintains records across the RFP portal and CRM. You will collaborate with Contracts, Marketing, and other stakeholders to keep RFP activities organized and on schedule, while providing general project and