RFP & Marketing Project Coordinator

RXinsider LTD.; Jacksonville (FL); On-site; USD 52,000 - 68,000; Full time

Job summary

Soliant is seeking a Marketing Project Coordinator – Sales Engagement & RFP to support the Sr. Project Manager and RFP team in managing client-driven opportunities from identification through award and transition to contracting.

You will monitor RFP signals, route inquiries, maintain the online RFP portal, coordinate client follow-up and document results in project management and CRM tools, while collaborating with Contracts, Marketing, Sales, and other stakeholders.

Qualifications

• 1 - 3 years of work experience in project management, operations, sales support, communications, and/or marketing role.
• Strong verbal and written communication skills, with attention to detail in editing and proofreading.
• Strong organizational, time-management, and multi-tasking skills, with the ability to manage multiple priorities and deadlines simultaneously.
• Highly detail-oriented and process-focused, with a commitment to accuracy and follow‑through.
• Comfortable working in a fast‑paced, deadline‑driven environment with changing priorities.
• Experience working in project management and CRM systems is a plus.
• Experience in the staffing services industry or familiarity with staffing solutions is a plus.
• Previous RFP, sales, project management, or marketing experience is a plus.

Responsibilities

• Monitors RFP signals in Bid Management Tools, reviewing opportunities for relevance, scope, and brand alignment, and routes qualified opportunities to the appropriate Soliant brand(s).
• Monitors and manages incoming communications received through branded Sales Engagement email addresses, ensuring inquiries and opportunities are routed to the appropriate stakeholders in a timely manner.
• Maintains online RFP portal access and credentials across Soliant brands, ensuring information is accurate, current, and readily accessible to authorized team members.
• Coordinates client follow‑up to obtain RFP award decisions and outcomes, ensuring results are documented in project management and CRM tools and communicated to the appropriate internal teams.
• Supports the transition of awarded RFPs by collaborating with the Contracts team to ensure winning RFPs and related documentation are uploaded and properly maintained in the Contract Management System.
• Provides project coordination support to the Sr. Project Manager and Sales Engagement + RFP team, including tracking action items, deadlines, deliverables, and follow‑up activities.
• Assists with additional RFP‑related projects and initiatives as assigned.
• Assists with proofreading, formatting, compiling, and quality‑checking RFP responses and final deliverables as needed.
• Conducts research and provides administrative support to Brand Marketing teams in identifying and securing piggyback agreement opportunities.
• Assists with special projects, process improvements, and other related duties as requested.

Skills

Communication skills

Organization

Attention to detail

Multi-tasking

Time management

Deadline-driven

CRM experience

Tools

CRM systems

Job description

Soliant is seeking a Marketing Project Coordinator – Sales Engagement & RFP to support the Sr. Project Manager and RFP team in managing client-driven opportunities from identification through award and transition to contracting.

You will monitor RFP signals, route inquiries, maintain the online RFP portal, coordinate client follow-up and document results in project management and CRM tools, while collaborating with Contracts, Marketing, Sales, and other stakeholders.