RFP Proposal Coordinator

Ultimate Staffing; La Mirada (CA); On-site; USD 38,572 - 49,593; Full time

Job summary

Ultimate Staffing is seeking an RFP Proposal Coordinator for a temp-to-hire position in La Mirada, California. The ideal candidate will manage the proposal process from start to finish and possess strong project management skills.

This role includes responsibilities like coordinating proposals, maintaining CRM records, and supporting customer onboarding. Candidates should have relevant experience and be organized, detail-oriented, with excellent communication skills.

Qualifications

• 2+ years of experience in operations support or similar roles.
• Strong organizational, time management, and project coordination skills.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Coordinate proposal and bid activities from intake to submission.
• Track proposal opportunities and deadlines.
• Prepare and maintain proposal documentation and supporting materials.

Skills

Project coordination

Time management

Excellent communication skills

Attention to detail

Data entry

Education

Associate's or Bachelor's degree in Business Administration or related field

Tools

Microsoft Office Suite

HubSpot

Salesforce

Job description

Overview

Ultimate Staffing is partnering with a client who is looking to hire an RFP Proposal Coordinator to join their team. This position is paying between $28-$36 per hour and is a temp to hire position. Ideal candidates should be handling the process from A-Z and have strong project management experience.

Responsibilities

• Coordinate proposal, RFP, and bid desk activities from intake through submission
• Track proposal opportunities, deadlines, deliverables, and submission schedules
• Maintain CRM records, opportunity updates, contact records, and activity tracking
• Support customer onboarding documentation, renewals, and account administration activities
• Prepare, organize, proofread, and maintain proposal documentation and supporting materials
• Coordinate with internal departments to gather required documents, content, and approvals
• Maintain reporting metrics, dashboards, and operational tracking records
• Support contract documentation and customer opportunity administration
• Maintain organized document libraries, templates, certifications, and operational resources
• Assist with process documentation, workflow improvements, and operational initiatives
• Provide administrative and operational support to the Solutions Operations Manager
• Identify opportunities to improve efficiency, organization, and process consistency
• Support additional departmental initiatives as assigned to support business objectives

Qualifications

• Associate's or Bachelor's degree in Business Administration, Communications, or related field preferred.
• 2+ years of experience in operations support, sales support, proposal coordination, project coordination, CRM administration, or related administrative roles
• Strong organizational, time management, and project coordination skills
• Excellent written and verbal communication skills
• Strong attention to detail and accuracy
• Experience managing multiple priorities and deadlines simultaneously
• Proficiency in Microsoft Office Suite, including Excel, Outlook, and Word
• Experience with HubSpot, Salesforce, or similar CRM platforms preferred
• Ability to work independently and collaboratively across departments
• Experience supporting reporting, onboarding, proposal coordination, or operational processes preferred

Desired Skills and Experience

• RFP
• Bid Coordination
• Data Entry
• Organization

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.