Reunions Assistant II at Whitman College

Whitman College; Walla Walla (WA); On-site; USD 23,000 - 25,000; Part time

Job summary

Whitman College is seeking a Reunions Assistant II for Reunion Weekend 2026. The role supports planning, staffing, and breakdown of events, working up to 15 hours during the September 20–30 window.

No remote work is available, and the position is ideal for a first-year Whitman College student seeking practical hospitality experience. The role emphasizes professional customer service, event coordination, and confidentiality, with an expected start in Fall 2026.

Qualifications

• Must be a first-year student currently enrolled at Whitman College.
• Basic verbal communication skills.

Responsibilities

• Interact professionally with reunion guests.
• Assist Alumni Office staff with pre-event set-up including registration and check-in management; venue planning and decorating.
• Assist Alumni Office staff during the Reunion event including running errands; venue set-up and break-down; guest check-in and support.
• Assist Alumni Office staff after the Reunion event breaking down check-in station and returning supplies and material.
• Maintain confidentiality.

Skills

Customer service

Verbal communication

Education

First-year student

Job description

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JOB TITLE: Reunions Assistant II

START DATE: Fall 2026

HIRING RANGE: $17.13/hour - $17.13/hour

JOB PURPOSE

The Office of Alumni Relations is the primary point of contact between Whitman College and the Whitman Alumni body. Reunion Weekend is the banner event for the Alumni Association and is held semi-annually in the fall and spring. The Reunions Assistant II, under the supervision of the Alumni Relations staff, will help with planning, set-up, staffing and break-down of Reunion events. This is a temporary student position, working up to 15 hours during Reunion events from September 20-30, 2026. No remote work available.

PRINCIPAL ACCOUNTABILITIES

• Interact professionally with reunion guests
• Assist Alumni Office staff with pre-event set-up including registration and check-in management; venue planning and decorating
• Assist Alumni Office staff during the Reunion event including running errands; venue set-up and break-down; guest check-in and support
• Assist Alumni Office staff after the Reunion event breaking down check-in station and returning supplies and material.
• Maintain confidentiality

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

Individuals must be able to explain and demonstrate that they possess the knowledge, skills and abilities to safely perform the essential functions of the job, with or without reasonable accommodation:

• Customer service experience preferred

EDUCATIONAL BENEFITS TO BE DERIVED BY STUDENTS IN THIS JOB:

Students in this position will develop interpersonal skills and the ability to effectively collaborate with people from all backgrounds, including influential alumni and college leadership. The role offers practical experience in enhancing time management and organizational skills through the coordination of high-stakes, large-scale events. Additionally, students will practice verbal communication skills by providing professional customer service. Students will also demonstrate responsibility and the ability to work independently while managing specific event-related tasks and maintaining strict confidentiality. Students will develop broad hospitality industry skills by assisting with venue planning, decorating, and event logistics.

MINIMUM QUALIFICATIONS

• Must be at least a first-year student currently enrolled at Whitman College.
• Basic verbal communication skills.