Retail Real Estate Leasing Assistant

Big V Property Group; Charlotte (NC); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Competitive pay

Health, dental, and vision insurance

Life Insurance

Disability

401(k) with company match

Paid time off

Job summary

Big V Property Group in Charlotte, NC is seeking a Leasing Assistant to support the Leasing Department and Executive team with administrative duties, lease documents, and reporting. The role requires strong organizational skills, confidentiality, and excellent verbal and written communication.

You will work with Salesforce, Yardi, CoStar and the marketing team to keep lease information up to date, prepare reports, and assist with file management, submissions, and ICSC trades as needed.

Qualifications

• Administrative experience in a professional setting is required.
• Strong organization, communication, and decision-making skills.
• Ability to research online and manage multiple projects with attention to detail.
• Familiarity with Salesforce and Yardi is preferred.

Responsibilities

• Assist Leasing Directors with new lease and renewal documentation.
• Work in Salesforce, Microsoft Office, CoStar, LoopNet, Yardi, M-Files, and LinkedIn.
• Prepare property books and digital information for iPads and other devices.
• Run rent rolls, exposure, vacancy, and arrears reports; update monthly property reports.
• Communicate with tenants, manage lease applications and approvals.

Skills

Administrative experience

Team player

Attention to detail

Organization

Communication

Independent work

Tools

Salesforce

Yardi

Microsoft Office

CoStar

LoopNet

M-Files

LinkedIn

Job description

Our people are the heart of our success .

We attract top-tier talent

Our collaborative environment empowers our team to take ownership, leverage their individual expertise and make a meaningful impact.

At Big V Property Group, our team is united by a shared passion for excellence and deep commitment to upholding our core values. Our culture is defined by mutual respect and support for one another, creating an environment where everyone can excel. We foster a collaborative environment where we succeed as one family, and encourage open communication across all levels. We also offer continuous learning and development opportunities to support your career and personal growth

Being part of the Big V team has been an incredible experience. It’s rare to find companies that truly prioritize family first! The atmosphere here is amazing, and I’m grateful to work alongside such great colleagues.

Nelson Contreras

Commercial Maintenance Manager

Five years at Big V Property Group has been an incredible journey of growth, challenges, and achievements. I’m grateful for theopportunities, the team, and the experiencesthat have shaped me. Here’s to many more years of success and shared accomplishments!

Vice President – Capital Markets

This past year has been about embracing change and using it to inspire me and my team. What has stood out the most to me are the wonderful team members and support we provide each other. Change has allowed allows us to progress and embrace new opportunities along the way!

Dean Domingo

I enjoy working at Big V because employees are encouraged to think like owners. There’s a strong culture of accountability, collaboration, and finding creative ways to drive results.

Jr. Analyst – Asset Management

We provide our team members with best-in-class benefits to support their professional and personal lives.

Insurance We offer comprehensive health insurance plans to keep you and your family healthy.

Retirement We provide retirement plans to help you secure your financial future.

Professional Development We encourage growth through various professional development opportunities tailored to your career path.

Work-Life Balance We prioritize work-life balance to ensure our employees thrive both personally and professionally.

Wellness Programs We offer various perks, including flexible schedules, wellness programs and fitness challenges.

Culture Our team is distinguished by extensive industry expertise and a deep commitment to ethics and integrity, upholding a culture where our word is our bond, forward thinking and proactive decision-making are essential, and family matters.

Our Team is Our Extended Family

Current Openings

Explore current career opportunities at Big V Property Group and join our team of dedicated industry experts.

Location: Charlotte, NC

Job Id:133

# of Openings:1

About Us

Big V Property Group is a family-owned commercial real estate company that has been building, owning, and operating properties since 1942. Our portfolio is made up of open-air shopping centers, and we manage them hands-on, with leasing, property management, construction, and asset management all handled in-house.

Position Summary

The Leasing Assistant reports to the Executive Vice President of Leasing and handles a range of administrative duties for the Executive Vice President, the Vice President of Leasing, and the Leasing Directors in support of the leasing function. The position requires organization, accuracy, attention to detail, relationship-building skills, strong verbal and written communication, sound judgment, and confidentiality.

The main purpose of the Leasing Assistant is to support their supervisor and the Leasing Department, which ultimately helps Big V Property Group meet its leasing goals.

Key Responsibilities

Leasing Administration

• Assist Leasing Directors in compiling new lease and lease renewal documentation as may be required for Big V Real Estate Committee lease reviews.
  • Work in Salesforce, Microsoft Office suite, CoStar, LoopNet, Yardi, and M-Files, and LinkedIn
  • Research lease files and LOIs carefully for pertinent deal information.
  • Confirm budgeted information and underwriting.
• Assist the Executive Vice President and Vice President of Leasing with projects as needed.
• Prepare property books and digital information for iPads and other electronic devices.
• Assist leasing representatives with day-to-day requests, including:
  • Running rent rolls
  • Exposure reports
  • Expiration and vacancy reports
  • Arrears reports
  • Updating additional monthly property reports and information
  • Researching exclusive and prohibited use restrictions
• Communicate with tenants regarding assignments, compile financial information, handle lease applications and approval processes.
• Work with Marketing to keep leasing materials up to date and make sure marketing materials go out to third parties on a regular basis.
• Prepare for, and potentially attend, ICSC conferences and other trade shows throughout the year.
• Coordinate with other departments to keep tenant information up to date.
• Enter leads and deals.
• Prepare submissions for review by the Executive Vice President of Leasing and Leasing Directors for presentation to the Real Estate Committee.
  • Confirm budgeted information.

Qualifications

• Administrative experience in a professional setting.
• A strong team player with excellent organizational, communication, and decision-making skills.
• Strong computer skills (Microsoft Word, Excel, Outlook, and PowerPoint), including the ability to perform thorough research online.
• Familiarity with Salesforce and Yardi is a plus.
• Ability to create, manipulate, and maintain databases.
• Ability to organize and manage multiple projects. Strong attention to detail, time management, and personal initiative are required.
• Ability to maintain confidential information.
• Self-sufficient and able to work independently.
• Able to work well with all levels of the organization.
• Able to adapt quickly to new work assignments and situations.

What We Offer

• Competitive pay
• Health, dental, and vision insurance
• Life Insurance, Short and Long Term Disability
• 401(k) with company match
• Paid time off and holidays
• The stability and culture of a family-owned company with more than 80 years in the business

Big V Property Group is an equal opportunity employer.

Explore your career with Big V Property Group, a family-owned leader in premier retail real estate with an 83-year history of serving communities and creating superior value for investors.

Each and every Big V team member is deeply committed to upholding our values, leading with character and integrity, and delivering exceptional results .