Retail Operations and Processing Specialist

Upstate Coin & Gold; Town of Manlius (NY); On-site; USD 40,000 - 46,000; Full time

Benefits offered by this job

401(k) company match

Medical, dental, vision plans

Paid Time Off

Job summary

Upstate Coin & Gold is seeking a detail-oriented individual for a full-time role where you will engage with retail customers and manage precious metals processing. Responsibilities include evaluating and purchasing products, maintaining quality control, and ensuring compliance.

The ideal candidate will possess significant retail experience, strong arithmetic skills, and the ability to multitask efficiently. We offer a competitive compensation package and benefits, including medical and retirement contributions.

Qualifications

• Minimum three years of relevant experience in operational processing or inventory management.
• Five years of retail experience desired.
• Ability to lift 50-75 pounds and stand for extended periods.

Responsibilities

• Greet customers and maintain a professional appearance.
• Evaluate, quote, purchase, and sell precious metals.
• Manage cash and inventory, ensuring accurate reconciliation.

Skills

Detail Oriented

Strong arithmetic skills

Excellent communicator

Manual dexterity

Multi-tasking

Education

Associate's degree

Tools

MS Excel

NetSuite

POS systems

Job description

Job Details

Location: Fayetteville, NY 13066
Position Type: Full Time
Salary Range: $20.00 - $22.00 Hourly
Shift: Day

Overview

Upstate Coin & Gold (“UCG”) offers an exceptional opportunity to join a dynamic, industry-leading company where you will become an expert in the exciting precious metals profession. This role is heavily focused on the core processing and operational needs of the business, requiring a meticulous aptitude for product quality and process efficiency, while also incorporating the ability to serve our retail customers.

Keys to Success

• Ability to actively listen in a fast paced environment matching customer's needs with what we can offer. Ability to build rapport while completing transactions in a timely manner.
• Customer Centric: You have the ability to actively listen in a fast-paced environment, matching customer's needs with what we can offer. You can build rapport while completing transactions in a timely manner.
• Detail Oriented: Quick mind for accuracy and the uncanny ability to spot errors, mintmarks, and varieties. Precise in maintaining quality control and inventory documentation.
• Motivated: Self-starter who thrives in fast-paced transactional environments and is excited to learn about new industries, processing workflows, and coin grading.
• Innovative: Problem solver who wants to dive deeper to know the “why” of processes and enjoys identifying ways to improve workflow.

Responsibilities

This role is primarily responsible for retail and customer interaction, as well as detailed product processing and inventory control:

• Greet customers, maintain a professional appearance and attitude at all times, and work a full-time retail schedule between Monday-Friday 9:30 am – 6:00 pm, and Saturdays 11:00 am – 3:00 pm.
• Provide evaluation, quotation, purchasing, and sales services of precious metals, jewelry, and collectibles, delivering offers confidently and professionally, avoiding slang, and learning how to price and quote for metals.
• Identify and assess customers' needs to achieve satisfaction, building sustainable relationships of trust and strong rapport through open and interactive communication.
• Keep records of customer interactions, process customer accounts, file documents, and use the UCG Retail Precious Metals Trader role for processing transactions.
• Manage cash and inventory: Daily end-of-day reconciliation of the cash drawer by comparing the physical cash count to the NetSuite Cash Drawer Daily Report.
• Maintain general upkeep of the showroom and be in charge of opening and closing.
• Offer to remove “easy” stones for customers who want them back.

Responsible for Quality Control, Processing, Sorting, Organizing, and Preliminary Grading of Numismatic Products

Compliance

• Process, evaluate and sort numismatic products for quality control.
• Authenticate scrap gold and other precious metal scrap using Hallmarks, XRF (X-ray fluorescence), and Sigma (electromagnetic waves) technology, covering products like scrap precious metal jewelry, sterling silver holloware and flatware, precious metal coins and bullion, and numismatic value coins and notes.
• Complete paperwork and process to grade numismatic products in inventory, and send numismatic products to NGC and / or PCGS for grading.
• Conduct basic inventory management utilizing NetSuite, including logging incoming product (receiving) and assisting with the preparation and staging of outbound orders (shipping fulfillment).
• Fill downtime by assisting the shipping and processing departments with overflow work as directed by the Operations Manager's daily email.
• Ensure all processing and retail transactions adhere to legal compliance requirements.
• Update all required internal reports daily and external reports as needed weekly.

Qualifications

• Minimum three (3) years of relevant experience within a detail-oriented environment required, with a strong background in operational processing, quality control, or inventory management.
• Five (5) years of retail experience is highly desirable.
• Demonstrates high level of manual dexterity to safely handle smaller coinage.
• Capable of regularly lifting 50-75 pounds using proper lifting techniques and able to work on foot (standing and walking) for extended periods of time.
• Strong arithmetic skills required, particularly the ability to quickly make calculations using percentages, decimals, and formulas.
• Proficiency in MS Excel and other MS Office Suite applications.
• Prior experience using ERP software (such as NetSuite), CRM, and POS systems is highly desirable.
• Ability to multi-task and balance multiple detail-oriented projects with accuracy and efficiency in a fast-paced environment.
• Experience in retail sales and/or customer service where customer interaction and quotations are required.
• Excellent communicator with strong written, verbal, phone contact handling skills, and capable of providing exceptional customer service.
• Knowledge of precious metals is a plus, but not required.
• Associate's degree preferred.

Total Rewards Package

• Competitive compensation package aligned with experience.
• Up to 6% company match on 401(k).
• Employer-paid profit-sharing and cash balance plans.
• Comprehensive medical, dental, vision, and Employee Assistance programs.
• HSA and FSA plans (pre‑tax benefit).
• Company-paid Short‑Term Disability (STD), Long‑Term Disability (LTD), Life, and AD&D insurance.
• Supplemental coverage options including Critical Illness, Accident, Hospitalization, and Pet insurance.
• Paid Time Off (PTO) and paid holidays.
• Extensive on‑the‑job training and professional growth opportunities.