Resource Management Specialist-Metadata & Digitization

The Trustees of Union College in the Town of Schenectady in the State of New York; City of Schenectady (NY); Hybrid; USD 29,000 - 31,000; Full time

Benefits offered by this job

Vacation and personal time

On-campus fitness facility access

403(b) retirement plan

Job summary

Union College in Schenectady, NY, seeks a Resource Management Specialist for Metadata & Digitization to oversee digitization labs, metadata services, and quality control. The role includes supervising students, refining workflows, and collaborating on digital projects within the library.

Responsibilities cover project workflows, open access initiatives, vendor coordination, and archiving tasks, with a focus on accurate metadata and descriptive language.

Qualifications

• Bachelor’s degree and/or a combination of relevant education, training, certifications, and/or work experience.
• Familiarity or interest in metadata principles, data manipulation tools, and file management best practices is preferred.
• Experience with Microsoft Office (particularly Excel) or Google Workspace.

Responsibilities

• Supervises digital lab students and trains them for digitization lab tasks.
• Participates in optimization of digital project workflows and description of digital materials.
• Helps in data cleanup, workflow improvements, and testing of new procedures.
• Assists with processing and describing archival collections under supervision.

Skills

Metadata principles

Data manipulation

Data analysis

Supervision

Communication

Detail-oriented

Education

Bachelor’s degree

Tools

Microsoft Excel

Google Workspace

Job description

Resource Management Specialist-Metadata & Digitization Work Days: Monday-Friday Shift Start/End Time: 8:30am - 4:54pm Hours Per Week: 37 Weeks Per Year: 52 Pay Status and Classification: Non-Exempt, Regular Full-Time. This position is not eligible for relocation assistance or visa sponsorship. Work Location: This position is eligible for occasional remote work. Supervisor: Digital Projects & Metadata Librarian

Position purpose

Performs digitization, metadata services, quality control, and student supervision to ensure access to digitized library materials, born-digital items, openly available materials, and scholarly works created at Union College.

Essential Responsibilities and Duties

• Supervision: Supervises digital lab students. Trains and supervises students for digitization lab tasks. Updates documentation and training materials for student employees. Coordinates students to assist in new digital initiatives and works with librarians to complete experiential learning projects.
• Digital Projects: Participates in optimization of digital project workflows. Assists in the production and description of digital materials for the institutional repository. Collaborates on other projects such as digital scholarship, open access, and open educational resources. Communicates and collaborates with vendors and ITS to troubleshoot equipment or software issues.
• Data Management: Participates in workflow analysis and documentation. Participates in data cleanup, workflow improvements, and testing of new procedures. Helps refine and document current processes and create new workflows for data. Participates in general library and departmental projects. As needed, manage the batch loading and deleting of records, utilizing specialized programs and interfaces to create, manipulate, and transfer files of records for complex maintenance routines on digitized materials.
• Archival Processing: Assists with processing and describing archival collections under the supervision of archivist colleagues.

Qualifications

Bachelor’s degree and/or a combination of relevant education, training, certifications, and/or work experience. Familiarity or interest in metadata principles, data manipulation tools, and file management best practices is preferred. Experience with Microsoft Office (particularly Excel) or Google Workspace. Ability to analyze data and synthesize best practices, adapting to a dynamic technology and workflow environment. Detail-oriented, particularly around descriptive language and handling of materials. The ability to foster and enhance a thriving, diverse, inclusive, and culturally vibrant community, while promoting a sense of belonging among students, faculty and staff colleagues, and alumni. Prior supervisory or instruction experience preferred. Excellent written and verbal communication skills. Knowledge of one or more foreign languages is desirable. Prior experience working in a special collections, archival, or digital collections environment is desirable.

Compensation

The hourly range for this position is $21.00-$22.50 per hour. Except for roles with a set rate of pay, the wage/salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The stated hiring rate/range represents the College’s good faith and reasonable estimate of the rate/range of possible compensation at the time of posting.

Location

Schenectady, NY

Benefits

• Generous Vacation, Sick, and Personal Time Winter Recess Break in Addition to Paid Holidays (in accordance with policy)
• Healthcare: Medical (PPO & HDHP), Dental, and Vision Insurance (Flexible Spending and Dependent Care Accounts)
• Free On-Campus Fitness Facility Access and Discounts for On-Campus Wellness Programs
• Pre and Post Tax participation in a 403(b) Retirement Plan Salary Continuation Program in the event of Disability Tuition Exchange

Background Checks

In accordance with our background check policy, finalists for hire will undergo a background check that includes education, employment, and criminal convictions.

E-Verify Participation

Union College participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the United States. Learn more about E-Verify and your Right to Work (Derecho a Trabajar).

About Union College

Union College Officially chartered in 1795, Union College is the fifth-oldest liberal arts college in the country. Located in the Capital District of New York State, Union is a highly selective residential and undergraduate college, home to 2,200 students and 220 faculty, and offering 44 majors. Union was the first liberal arts college to rethink the traditional liberal arts education and adopt an engineering curriculum. That pioneering approach continues today with an education that encourages students to work beyond the limits of disciplinary boundaries, allowing them to think globally and lead innovatively in a world where problem-solving requires breadth across humanities, arts, social sciences, science, and engineering.

Accommodations

If you require an accommodation throughout the interview process, please don't hesitate to contact our Human Resources department at [e-mail] or 518-388-6108. We are committed to ensuring that all candidates have equal access to opportunities and can participate in a fair and inclusive hiring process.

Diversity at Union College

Union College is an equal-opportunity employer and is strongly committed to student and workforce diversity. Increasing diversity on campus is a critical priority for Union, one that is integral to our mission of preparing students for a globally interconnected world. Union provides a blend of intellectual, social, and cultural opportunities to facilitate the integrated academic, social, and personal development of a diverse community. We value and are committed to a host of diverse populations and cultures including, but not limited to, those based on race, religion, disability, ethnicity, sexual orientation, gender, gender identity, national origin, and veteran status. Union College is committed to providing access and will provide reasonable accommodation in its application process to individuals with disabilities who request such accommodations.

Non-Discrimination Policy

Union College will not discriminate in the recruitment or selection of faculty and employees, or in any other area of employment, on the basis of age, sex, race, national origin, religion, religious belief, disability, sexual orientation, gender identity or expression, and veteran status. In this regard, opportunities for advancement will be made available without bias. Union College will comply with the letter and intent of all State and Federal laws and applicable orders pursuant to Equal Employment Opportunity.