Facilities Services Project Manager

The Trustees of Union College in the Town of Schenectady in the State of New York; City of Schenectady (NY); On-site; USD 85,000 - 90,000; Full time

Job summary

Union College in Schenectady, NY seeks a Facilities Services Project Manager to lead campus capital, renewal, and maintenance projects. You will coordinate with architects, engineers, and on-campus resources while guiding planning, permitting, and project execution.

The role emphasizes collaboration, safety, and accountability in a high-demand environment. The position offers an exempt, full-time role with a salary range of $85,000–$90,000 and requires strong leadership, budgeting, and

Qualifications

• Bachelor’s degree in Architecture, engineering, or construction management and/or 7-10 years of directly related experience.
• Experience building strong business relationships with key stakeholders and decision makers.
• Excellent communication and interpersonal skills; ability to manage multiple projects and meet deadlines.

Responsibilities

• Plan and manage campus capital, renewal, and maintenance projects with leadership oversight.
• Coordinate with architects, engineers, and campus resources; communicate project info to stakeholders.
• Lead project meetings; coordinate permitting with city officials and planning commissions.
• Monitor scope, schedule, and budget; provide timely estimates and leadership for project execution.
• Ensure safety compliance; evaluate bids and contracts; advise Director on approvals.

Skills

Project management

Communication

Leadership

Budgeting

Team coordination

Education

Bachelor’s degree in Architecture, engineering, or construction management

Tools

Revit

AutoCAD

SketchUp

MS Office Suite

Google Workspace

Enterprise systems

Work order software

Adobe Acrobat

Job description

Facilities Services Project Manager

Serves as a campus leader and the primary contact for campus projects (capital, renewal, and maintenance), project management and logistics for implementation projects across the campus. Engages with the campus community, architects, engineers, and external companies for the coordination and execution of both capital and maintenance projects.

Facilities Services Project Manager Pay Status and Classification: Exempt, Regular Full-time. This position is not eligible for relocation assistance or visa sponsorship. Work Location: This position is an in-person role and is not eligible for a hybrid work schedule. Supervisor: Associate Director of Facilities - Construction & Project Management

Essential Responsibilities and Duties

Project Planning and Logistics: Collaborate with campus constituencies to ensure that projects are planned and executed to the highest standards and expectations of the college. Manage all aspects of planning and logistics (including the coordination of architects, engineers, as well as on campus resources), communication of project information to constituents on campus. Representing Union College in all project meetings, city official business, planning commissions and permitting.

Campus Project Management: This position will manage both capital and renewal projects and provide leadership for projects to ensure success. Monitor daily progress and track schedule, budget, and reporting deviations from plan to the Project Leadership team (including the Director). In addition, will develop scope (or design) of work for projects, collaborate with the leadership team in facilities, and provide timely estimates for projects as they are being developed for planning purposes. Inspects work performed on campus (contractors or staff personnel), periodically visiting the work site(s) to determine if work has been done properly and in accordance with direction given. Inspects all active work sites to ensure contractors are complying with all safety regulations. Evaluates bid proposals and service contracts to determine if they meet college needs, standards and financial constraints. Makes recommendations to the Director on the acceptance/rejection (and alternatives) of proposals and contracts.

Leadership: Provide leadership and guidance to the department in all decisions relating to construction including coordination with trades, inclusion of staff members, faculty, departments, and senior leadership. Ownership of the renewal database and working with the associate director as well as the department on funding needs and allocations. Assist departments within facilities service coordinating daily operations and projects, including database audits of buildings, scope of work for trades, and coordinating contract cleaners for summer projects.

Budget Management: Responsible for the reporting of budgets, and works with Business Manager to review budgets and forecast expenditures (including the director for deviations from plan). Oversees the capital improvement budget and review with the senior leadership team of facilities on projects, costs, and plans. Manage and maintain the deferred maintenance project budget with updates provided to the director. Manages the renewal (deferred maintenance budget). All budgets are tracked timely and provided upon request.

Systems, Reporting, and Compliance: Utilizes many programs to manage the work and projects. This includes: Projecto and Performo (Wizard Software Solutions), Finance Enterprise System: Central Square and Project scheduling tools. Exports data from enterprise systems to spreadsheets using advanced functions such as pivot tables to extrapolate facts/numbers for utilization reporting, forecasting, and budget management. This position will attend seminars and other courses designed for job improvements, including being responsible for maintaining working knowledge of most up-to-date State and Federal Regulations regarding construction related issues.

Qualifications

Bachelor’s degree in Architecture, engineering, or construction management and/or 7-10 years of directly related experience with demonstrated capability to oversee the daily operations of a multi-faceted department with focus on construction and logistics on a large commercial facility. Experience building strong business relationships with key stakeholders and decision makers. Exceptional communication and interpersonal skills, including the ability to be impartial and establish rapport with a diverse range of external and internal campus community members. Ability to pay attention to details, manage multiple projects, and meet deadlines. Able to exercise exceptional judgment, ensure confidentiality, and demonstrate outstanding professionalism in a range of situations. Proficient in (Revit, AutoCAD, and Sketchup (preferred), MS Office Suite, enterprise systems, Google platforms (Drive, Docs, Sheets, etc), work order software, Adobe Acrobat, etc. Able to support, contribute to, and strengthen a vibrant, culturally diverse, and inclusive learning community of students, alumni, faculty, and fellow staff colleagues.

Compensation

The annual salary range for this position is $85,000-$90,000. Except for roles with a set rate of pay, the wage/salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The stated hiring rate/range represents the College’s good faith and reasonable estimate of the rate/range of possible compensation at the time of posting.

Location

Schenectady, NY

Benefits

• Generous Vacation, Sick, and Personal Time
• Winter Recess Break in Addition to Paid Holidays (in accordance with policy)
• Healthcare: Medical (PPO & HDHP), Dental, and Vision Insurance (Flexible Spending and Dependent Care Accounts)
• Free On-Campus Fitness Facility Access and Discounts for On-Campus Wellness Programs
• Pre and Post Tax participation in a 403(b) Retirement Plan
• Salary Continuation Program in the event of Disability
• Tuition Exchange Background Checks: In accordance with our background check policy, finalists for hire will undergo a background check that includes education, employment, and criminal convictions.

Background Checks

In accordance with our background check policy, finalists for hire will undergo a background check that includes education, employment, and criminal convictions.

E-Verify Participation

Union College participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the United States. Learn more about E-Verify and your Right to Work (Derecho a Trabajar).

Union College

Union College Officially chartered in 1795, Union College is the fifth-oldest liberal arts college in the country. Located in the Capital District of New York State, Union is a highly selective residential and undergraduate college, home to 2,200 students and 220 faculty, and offering 44 majors. Union was the first liberal arts college to rethink the traditional liberal arts education and adopt an engineering curriculum. That pioneering approach continues today with an education that encourages students to work beyond the limits of disciplinary boundaries, allowing them to think globally and lead innovatively in a world where problem-solving requires breadth across humanities, arts, social sciences, science, and engineering.

Accommodations

If you require an accommodation throughout the interview process, please don't hesitate to contact our Human Resources department at [e-mail] or 518-388-6108. We are committed to ensuring that all candidates have equal access to opportunities and can participate in a fair and inclusive hiring process.

Diversity and Equal Opportunity

Union College is an equal-opportunity employer and is strongly committed to student and workforce diversity. Increasing diversity on campus is a critical priority for Union, one that is integral to our mission of preparing students for a globally interconnected world. Union provides a blend of intellectual, social, and cultural opportunities to facilitate the integrated academic, social, and personal development of a diverse community. We value and are committed to a host of diverse populations and cultures including, but not limited to, those based on race, religion, disability, ethnicity, sexual orientation, gender, gender identity, national origin, and veteran status.

Union College is committed to providing access and will provide reasonable accommodation in its application process to individuals with disabilities who request such accommodations.

Union College will not discriminate in the recruitment or selection of faculty and employees, or in any other area of employment, on the basis of age, sex, race, national origin, religion, religious belief, disability, sexual orientation, gender identity or expression, and veteran status. In this regard, opportunities for advancement will be made available without bias. Union College will comply with the letter and intent of all State and Federal laws and applicable orders pursuant to Equal Employment Opportunity.