Resource Management Specialist-Metadata & Digitization

Union College (NY); City of Schenectady (NY); Hybrid; USD 29,000 - 31,000; Full time

Benefits offered by this job

Vacation & leave

Winter recess

Health insurance

On-campus fitness

403(b) retirement plan

Disability salary continuation

Tuition exchange

Job summary

Union College in Schenectady, NY seeks a Resource Management Specialist for Metadata & Digitization to manage digitization workflows, metadata creation, quality control, and supervise student workers in the digital lab.

The role supports institutional repository projects, open access, and digital scholarship, collaborating with librarians, ITS, and vendors to ensure accessible, well-described digitized materials.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• Interest in metadata principles and data management best practices.
• Experience with Excel or Google Workspace.
• Ability to analyze data and adapt to dynamic technology/workflow environments.
• Detail-oriented with strong descriptive language.
• Commitment to fostering a diverse and inclusive community.
• Supervisory or instructional experience preferred.
• Excellent written and verbal communication skills.
• Knowledge of foreign languages desirable.
• Experience in special collections or digital libraries desirable.

Responsibilities

• Supervision: Supervises digital lab students, trains and supervises them on digitization tasks.
• Digital Projects: Contributes to workflows, supports institutional repository, and collaborates on open access initiatives.
• Data Management: Analyzes workflows, assists with data cleanup, documents procedures, and creates new processes.
• Archival Processing: Assists with processing and describing archival collections under supervision.

Skills

Metadata basics

Data analysis

Excel

Google Workspace

Attention to detail

Communication

Supervisory experience

Foreign language knowledge

Adaptability

Education

Bachelor’s degree

Relevant education/experience

Tools

Microsoft Excel

Google Workspace

Job description

Resource Management Specialist-Metadata &Digitization

Work Days: Monday-Friday

Shift Start/End Time: 8:30am - 4:54pm

Hours Per Week: 37

Weeks Per Year: 52

Pay Status and Classification: Non-Exempt, RegularFull-Time. This position is not eligible for relocation assistanceor visa sponsorship.

Work Location: This position is eligible for occasionalremote work.

Supervisor: Digital Projects & Metadata Librarian

Position purpose: Performs digitization, metadata services, quality control, and student supervision to ensure access to digitized library materials, born-digital items, openly available materials, and scholarly works created at Union College.

Essential Responsibilities and Duties:

• Supervision: Supervises digital lab students. Trains andsupervises students for digitization lab tasks. Updatesdocumentation and training materials for student employees.Coordinates students to assist in new digital initiatives and workswith librarians to complete experiential learning projects.
• Digital Projects: Participates in optimization ofdigital project workflows. Assists in the production anddescription of digital materials for the institutional repository.Collaborates on other projects such as digital scholarship, openaccess, and open educational resources. Communicates andcollaborates with vendors and ITS to troubleshoot equipment orsoftware issues.
• Data Management: Participates in workflow analysis anddocumentation. Participates in data cleanup, workflow improvements,and testing of new procedures. Helps refine and document currentprocesses and create new workflows for data. Participates ingeneral library and departmental projects. As needed, manage thebatch loading and deleting of records, utilizing specializedprograms and interfaces to create, manipulate, and transfer filesof records for complex maintenance routines on digitizedmaterials.
• Archival Processing: Assists with processing anddescribing archival collections under the supervision of archivistcolleagues.

Qualifications:

• Bachelor’s degree and/or a combination of relevant education,training, certifications, and/or work experience.
• Familiarity or interest in metadata principles, datamanipulation tools, and file management best practices ispreferred.
• Experience with Microsoft Office (particularly Excel) or GoogleWorkspace.
• Ability to analyze data and synthesize best practices, adaptingto a dynamic technology and workflow environment.
• Detail-oriented, particularly around descriptive language andhandling of materials.
• The ability to foster and enhance a thriving, diverse,inclusive, and culturally vibrant community, while promoting a sense of belonging among students, faculty and staff colleagues,and alumni.
• Prior supervisory or instruction experience preferred.
• Excellent written and verbal communication skills.
• Knowledge of one or more foreign languages is desirable.
• Prior experience working in a special collections, archival, ordigital collections environment is desirable.

Compensation:

The hourly range for this position is $21.00-$22.50 perhour.

Except for roles with a set rate of pay, the wage/salaryof the finalist selected for this role will be set based on avariety of factors, including but not limited to departmentalbudgets, qualifications, experience, education, licenses,specialty, and training. The stated hiring rate/range representsthe College’s good faith and reasonable estimate of the rate/rangeof possible compensation at the time of posting.

Location: Schenectady, NY

We offer exceptional benefits including:

• Generous Vacation, Sick, and Personal Time
• Winter Recess Break in Addition to Paid Holidays (in accordancewith policy)
• Healthcare: Medical (PPO & HDHP), Dental, and VisionInsurance (Flexible Spending and Dependent Care Accounts)
• Free On-Campus Fitness Facility Access and Discounts forOn-Campus Wellness Programs
• Pre and Post Tax participation in a 403(b) Retirement Plan
• Salary Continuation Program in the event of Disability
• Tuition Exchange

Background Checks:

In accordance with our background check policy , finalists for hire will undergo abackground check that includes education, employment, and criminalconvictions.

E-Verify Participation:

Union College participates inE-Verify and will provide the federal government with your Form I-9information to confirm that you are authorized to work in theUnited States. Learn more about E-Verify and your Right to Work (Derecho a Trabajar).