Resource Coordinator

Domaine; United States; Remote; USD 45,000 - 55,000; Full time

Job summary

An innovative firm is looking for a Resource Coordinator to manage and allocate talent effectively across projects. This entry-level role involves strategic resource planning, ensuring optimal staffing, and collaborating with various teams to meet client needs. You'll utilize resource management tools and contribute to metrics reporting while fostering a flexible and remote work culture. Join a dynamic team dedicated to reshaping the commerce landscape and enjoy perks like healthcare, a retirement plan, and opportunities for personal development.

Benefits

Healthcare, dental, vision

Retirement plan with employer match

PTO and paid time off

Flexible schedule and remote culture

Home office stipend, Apple gear

Opportunities for education and development

Qualifications

• Experience in resource planning, project management, or HR preferred.
• Understanding of project resourcing tools and workforce analytics.

Responsibilities

• Monitor daily project activities and resourcing needs.
• Collaborate with product managers and leadership on immediate needs.
• Maintain reports and SOP documentation.

Skills

Effective communication

Resource planning

Problem-solving

Analytical mindset

Adaptability

Education

Bachelor's degree in relevant fields

Tools

Productive.io

Hubspot

Job description

Join to apply for the Resource Coordinator role at Domaine.

Meet Domaine, the world's largest independent Shopify design and development partner, formed by the union of Half Helix and Tomorrow. We are a team of commerce experts dedicated to creating, building, and growing beloved brands. As pioneers and not just participants in our industry, we are inspired to write, break, and re-write the rules for a new generation of commerce.

Domaine is seeking a highly organized and collaborative Resourcing & Operations Coordinator to strategically manage and allocate talent across our projects. This role ensures that projects are staffed with the appropriate expertise to meet client needs while optimizing workload distribution. Responsibilities include setup and maintenance of project resource management tools (Productive.io), process management, resource planning, and collaboration across teams.

Traits

• Effective communicator and collaborator, working seamlessly with product managers, leadership, and team members.
• Highly organized with strong attention to detail for resource planning and allocation.
• Adaptable, proactive, and able to anticipate challenges.
• Strong problem-solving skills, balancing workload and team utilization.
• Analytical mindset, leveraging data for decision-making.
• Comfortable with new tooling and implementing clear processes.
• Capable of managing multiple priorities in a fast-paced environment.
• Process-focused, creating scalable and repeatable processes.
• A team player navigating staffing needs with diplomacy and efficiency.

Responsibilities

Short Term Resource Planning

• Monitor daily project activities and resourcing needs.
• Collaborate with product managers and leadership on immediate needs.
• Guide collaboration to optimize team and department resourcing.
• Assign team members based on skills, experience, and availability.
• Balance workloads, project priorities, and resolve conflicts.
• Conduct weekly meetings with department leads.

Long Term Resource Planning

• Monitor sales activity and resourcing needs.
• Collaborate with sales directors and project managers on project timelines.
• Maintain staffing plans across project lifecycles.
• Review and optimize long-term resource allocation.
• Hold weekly meetings with sales and account teams for alignment.

Metrics Reporting & Monitoring

• Maintain reports and SOP documentation (utilization, scheduling, resourcing, hours, etc.).
• Track company performance metrics and identify trends.
• Report resourcing shortages and recommend solutions.
• Provide feedback on training and development needs.

Resource Operations Tool Management

• Setup engagements in Productive.io, maintain user profiles, and support onboarding.
• Create and update project placeholders and resource planning data.

Qualifications

• Bachelor's degree in relevant fields.
• Experience in resource planning, project management, or HR preferred.
• Understanding of project resourcing tools and workforce analytics.
• Proficiency with resource management software (Productive, Hubspot, etc.).
• Project management certification is a plus.
• Knowledge of labor laws and industry standards.
• Strong analytical, critical thinking, and communication skills.
• Ability to manage multiple tasks efficiently.

Perks & Benefits

• Healthcare, dental, vision
• Retirement plan with employer match
• PTO and paid time off
• Flexible schedule and remote culture
• Home office stipend, Apple gear
• Opportunities for education and development

Pay Range

$45,000 - $55,000 USD per year

Additional Details

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Administrative
• Industry: Software Development