Residential Services Coordinator - 3rd Shift | Hope

Hope; Springfield, Northern (IL, KY); Hybrid; USD 20,000 - 29,000; Full time

Benefits offered by this job

Competitive Pay

Relocation Assistance

Sign-On Bonus

Health Insurance

Vision Insurance

Flexible Spending Account (Health and/

Job summary

Hope is seeking a Full Time Clerical role in Springfield, IL. The position supports residential services, coordinating essential administrative functions and posting/awarding overtime as per guidelines. Schedule is 10:00pm–6:30am with every other weekend, starting pay $18.00 per hour.

Under supervision, you will manage payroll inputs in ADP, training notices, and staff assignments for medical trips, while ensuring accuracy of schedules and compliance with policies and child/youth rights.

Qualifications

• 60 college credit hours or equivalent years of experience.
• Extension knowledge of Microsoft Office, Access and Excel.
• Ability to organize and prioritize.
• Ability to multi-task.
• A valid Illinois Driver's license and qualify as a DCFS licensed driver.
• Successful background clearance, physical and drug/alcohol screening.

Responsibilities

• Sets shifts and fills overtime vacancies following management guidelines.
• Posts and awards overtime weekly; notifies employees of overtime.
• Assigns staff for medical appointments and accompanies youth on medical trips.
• Inputs daily updates of employee status in ADP.
• Sends notices of scheduled recertification training before expiration.
• Verifies staff schedules against actual hours and reports discrepancies.

Skills

Organizational skills

Prioritization

Multitasking

People skills

DCFS licensed driver

Education

60 college credit hours or equivalent

Tools

Microsoft Office

Access

Excel

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Reg Full Time Clerical Springfield, IL, US

2 days ago Requisition ID: 3940

Pay: Starting at $18.00 per hour

Schedule: 10:00pm - 6:30am, every other weekend

WHAT YOU WILL DO

Under supervision of the Director of Residential Services provides administrative supports in coordinating essential functions of residential. Responsibilities include but are not limited to setting shifts and filling overtime vacancies: Posting and awarding overtime according to guidelines established by management and AFSCME Local 2481; Assigning staff for medical appointments. Checking payroll punches twice within each week; Sending out training notices for recertification training; Maintaining work schedules; Monitoring tardiness and absenteeism and sending reports to home administrators.

• Ensures adequate staffing levels in accordance with established parameters, appropriately implements overtime and floating procedures notifying the appropriate administrative staff of any issues/concerns.
• Weekly postings and awarding of overtime. Processes weekly overtime and notifies employees of overtime awarded.
• Reviews medical calendar and assign staff to accompany youth on medical trips.
• Inputs daily updates of employee status in ADP.
• Contacts employees and sends out notices of scheduled re-certification training before expiration date.
• Verifies staff detailed schedule against actual working hours twice weekly, reviewing for missing punches.
• Notifies managers of tardiness and absenteeism of employees in accordance with policies and procedures.
• Maintains listing of employees' phone numbers on the call list and input updates of employee phone numbers, as they become available.
• Assumes responsibility as a mandated reporter concerning incidents of purported abuse/neglect of students as outlined in the agency's policies and procedures.
• Assumes responsibility for assuring compliance of youth rights and program delivery as defined in the Illinois Department of Mental Health Code and the Confidentiality Act, as well as the Childcare Act of the Illinois Department of Children and Family Services.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

WHAT YOU WILL BRING

• 60 college credit hours or equivalent years of experience
• Extension knowledge of Microsoft Office, Access and Excel
• Ability to organize and prioritize.
• Ability to multi-task
• Ability to respond sensitively to people under stressful circumstances.
• A valid Illinois Driver's license and qualify as a DCFS licensed driver.
• Successful background clearance, physical and drug/alcohol screening

WHAT WE OFFER

• Competitive Pay
• Relocation Assistance
• Sign-On Bonus!
• Health Insuranc e
• Vision Insurance
• Flexible Spending Account (Health and Dependent)
• Health Savings Account
• Life Insurance
• 401(k) Retirement Plan, Profit Share, and Match
• Paid Time Off and Holidays
• Employee & Dependent Tuition Reimbursement Assistance