Residential Services Scheduler – Night Shift

ADP, Inc.; Springfield (IL); On-site; USD 37,000 - 41,000; Full time

Benefits offered by this job

Competitive Pay

Relocation Assistance

Sign-On Bonus!

Health Insurance

Vision Insurance

Flexible Spending Account (Health and

Health Savings Account

Life Insurance

401(k) Retirement Plan, Profit Share,

Paid Time Off and Holidays

Tuition Reimbursement Assistance

Job summary

Hope Learning Academy in Springfield, IL is seeking an administrative support professional to coordinate essential residential services functions. You will set shifts, post overtime, assign staff for medical appointments, and process payroll entries in ADP.

The role requires strong organization, the ability to multi-task in a dynamic environment, and a valid Illinois driver’s license with DCFS licensing considerations; we offer competitive pay and comprehensive benefits in a supportive setting.

Qualifications

• 60 college credit hours or equivalent experience.
• Proficiency with Microsoft Office, Access and Excel.
• Organize and prioritize tasks.
• Multi-task in a dynamic environment.
• Respond sensitively to people under stress.
• Valid Illinois driver's license and DCFS licensed driver status.
• Successful background clearance, physical and drug/alcohol screening.

Responsibilities

• Sets shifts and fills overtime vacancies according to guidelines.
• Assigns staff for medical appointments and monitors calendar.
• Checks payroll punches biweekly and maintains attendance records.
• Sends out training notices for recertification.
• Maintains work schedules and reports tardiness/absenteeism to home admins.
• Posts and awards overtime weekly and ensures proper approvals.
• Reviews medical calendar and accompanies youth on medical trips.
• Inputs daily updates of employee status in ADP.
• Notifies staff of scheduled re-certification training before expiration.
• Verifies staff schedules against actual hours and flags discrepancies.
• Maintains call lists with updated employee phone numbers.
• Acts as a mandated reporter under agency policies.
• Ensures compliance with Illinois DMH/Confidentiality/Childcare acts.
• Performs other duties within scope as assigned.

Skills

Organize and prioritize

Multi-task

Respond sensitively under stress

Background clearance

Illinois driver’s license

DCFS licensed driver

Education

60 college credit hours or equivalent

Tools

Microsoft Office

Excel

Access

Job description

Hope Learning Academy in Springfield, IL is seeking an administrative support professional to coordinate essential residential services functions. You will set shifts, post overtime, assign staff for medical appointments, and process payroll entries in ADP.

The role requires strong organization, the ability to multi-task in a dynamic environment, and a valid Illinois driver’s license with DCFS licensing considerations; we offer competitive pay and comprehensive benefits in a supportive setting.