Temporary Property Admin & Operations Lead

Desertbreeze Management; San Diego (CA); On-site; USD 30,000 - 42,000; Part time

Job summary

Seabreeze Management Company is seeking a high-energy, well-organized Administrative Assistant to support our property management team in our California office.

You will greet visitors, screen calls, organize records, coordinate with contractors and homeowners, handle correspondence, manage calendars, and assist with clubhouse rentals and new-home documentation. Strong communication, attention to detail, and proficiency with Microsoft Word, Excel, Outlook and PowerPoint are essential.

Qualifications

• High School Diploma or equivalent; college degree preferable.
• Minimum three years general administrative experience; prior industry experience highly desired.
• Excellent communication skills, both verbal and written.
• Customer service driven.
• Proficient in Microsoft Word, Excel, Outlook and PowerPoint.
• Strong organizational and time management skills.
• Ability to multi-task.

Responsibilities

• Greets scheduled and walk-in visitors and directs to appropriate area or person in a positive, respectful, and professional manner at all times.
• Courteously answers and screens the office telephone and directs calls accordingly.
• Takes detailed messages. Prioritizes emergency repair request calls by informing the Community Manager or Maintenance Supervisor.
• Reads and routes incoming mail. Locates and attaches appropriate file for the Community Manager.
• Supports the Community Manager with handling homeowner requests received by telephone, in person, in writing, or via the internet.
• Organizes and maintains association records, documents, and homeowner correspondence; composes correspondence; keeps records current.
• Maintains databases; updates websites with meeting dates and minutes; coordinates with staff and board members.
• Assists in coordinating with Community Manager, Maintenance Supervisor, and outside contractors for repairs; uploads documents to My Seabreeze.
• Assists homeowners with clubhouse rental, deposits, rules explanations, and calendar updates.
• Assist new home buyers and real estate professionals with copies of required documents.
• Perform all other duties as business needs dictate.

Skills

Communication

Customer service

MS Office

Organization

Multitasking

Education

HS Diploma or equivalent

College degree preferred

Tools

MS Word

MS Excel

MS Outlook

MS PowerPoint

Job description

Seabreeze Management Company is seeking a high-energy, well-organized Administrative Assistant to support our property management team in our California office.

You will greet visitors, screen calls, organize records, coordinate with contractors and homeowners, handle correspondence, manage calendars, and assist with clubhouse rentals and new-home documentation. Strong communication, attention to detail, and proficiency with Microsoft Word, Excel, Outlook and PowerPoint are essential.