Resident Move-In Admin & Scheduling Coordinator

Horizon House (CCRC); Seattle (WA); On-site; USD 47,840 - 52,534; Full time

Benefits offered by this job

PTO

Discounted Meals

403(b) Match

ORCA Card Discount

Staff Scholarship

Free Gym & Pool

Student Loan Assistance

Staff Events

Job summary

Horizon House in Seattle is seeking an Administrative Assistant, Selections & Move-In, to help manage the move-in process for our West Tower. You will coordinate appointments, maintain documentation, and prepare materials to create a hospitality-focused experience for residents, families, and vendors.

You will support the Selections Manager, handle scheduling, communications, and vendor coordination while maintaining discretion with sensitive information in a fast-paced environment.

Qualifications

• High school diploma or GED required; associate degree preferred.
• 1–2 years of administrative or office support experience.
• Strong Microsoft 365 skills and comfort with databases/CRM systems.
• Exceptional organization and attention to detail.
• Warm, professional communication style with a strong customer service mindset.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Coordinate and schedule resident selection appointments and move-in logistics.
• Maintain accurate records, tracking tools, and documentation.
• Prepare and distribute resident communications and meeting materials.
• Manage finish and fixture samples, keeping spaces organized.
• Serve as a welcoming first point of contact for residents, families, and vendors.
• Coordinate with internal teams and external vendors for meetings and events.
• Handle sensitive information with discretion and confidentiality.

Skills

Administrative support

Customer service

Communication

Multitasking

Attention to detail

Discretion

Education

High school diploma or GED

Associate's degree or related coursework

Tools

Microsoft 365

CRM/databases

Job description

Horizon House in Seattle is seeking an Administrative Assistant, Selections & Move-In, to help manage the move-in process for our West Tower. You will coordinate appointments, maintain documentation, and prepare materials to create a hospitality-focused experience for residents, families, and vendors.

You will support the Selections Manager, handle scheduling, communications, and vendor coordination while maintaining discretion with sensitive information in a fast-paced environment.