Resident Finances & Healthcare Office Coordinator

Aviata; Florida; On-site; USD 40,000 - 64,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Tuition reimbursement

401k with match

Holiday pay & PTO

Online learning access

Job summary

Aviata in South Daytona, FL is seeking a Business Office Coordinator to manage the facility accounts receivable system and coordinate all business office operations. You will support resident care by ensuring accurate financial processes and timely reporting, with an emphasis on compliance and efficiency.

The role requires several years in bookkeeping/accounting, strong data entry skills, and the ability to adapt procedures to improve systems.

Qualifications

• Must possess, as minimum, a high-school diploma or its equivalent. Two-year degree preferred.
• Must possess, as a minimum, three (3) years’ experience in bookkeeping or accounting practices. Experience in health care accounting preferred but not required.
• Must possess the ability to examine and verify financial documents and reports.
• Must possess the ability to seek out new methods and principles and be willing to incorporate them into existing accounting practices.
• Must be able to type 45 words per minute and use a 10-key calculator.
• Must be able to prepare financial and other records in a systematic, neat, and legible manner.
• Must possess the ability to plan, organize, develop, implement, and interpret the programs, goals, objectives, policies, and procedures, etc., that are necessary for providing sound accounting techniques.
• You must be qualified, compassionate, and dedicated to a job well done.

Responsibilities

• Manage and reconcile Resident Trust Funds along with resident/patient insurance premium payments for the center managed income.
• Lead and coordinate all aspects of the business office, including supervision of the census entry, report, reconciliation, and collection and flow of Medical Pending documentation.
• Participate in IDT utilization review process and reports for any upcoming LTC conversions and potential payor issues.
• Assist with Medicaid Pending Payer conversations with upcoming conversions.
• Apply for disability as needed on the behalf of the resident/patient and Representative Payee as needed. Apply for Medicare Part B & D as needed on behalf of the residents.
• Ensure yearly reporting of all Representative Payee are completed and submitted to Social Security, along with ensuring all LTC Medicaid Eligible Resident receive entitled PNA.
• Manage the flow of payor and billing information amongst centers and billing office. Managing vendor requests for payments and replenishing facility Petty Cash.
• ACHA Nursing Home Utilization reporting to Inpatient Census Days each month for total census.
• Assist residents, vendors, or family with payment concerns
• Disenrollments and ensuring all follow up has been completed.

Skills

Bookkeeping

Accounting

Typing 45 wpm

Attention to detail

Education

High School Diploma or equivalent

Associate degree in accounting (preferred)

Tools

10-key calculator

Excel

Job description

Aviata in South Daytona, FL is seeking a Business Office Coordinator to manage the facility accounts receivable system and coordinate all business office operations. You will support resident care by ensuring accurate financial processes and timely reporting, with an emphasis on compliance and efficiency.

The role requires several years in bookkeeping/accounting, strong data entry skills, and the ability to adapt procedures to improve systems.