Business Office Coordinator

Talentify; Jacksonville (FL); On-site; USD 44,000 - 60,000; Full time

Benefits offered by this job

Pay rate

Online learning

Health & vision insurance

401k match

Job summary

Talentify is seeking a Business Office Coordinator in Jacksonville, FL to manage our facility accounts receivable and support operations for residents and families.

In this role you will supervise the business office, reconcile trust funds, process insurance premiums, and coordinate Medicaid/Medicare billing related tasks, while ensuring accurate financial reporting and compliant processes. Strong organizational and numerical skills required.

Qualifications

• High school diploma or equivalent; two-year degree preferred.
• At least 3 years’ experience in bookkeeping or accounting; healthcare accounting preferred.
• Ability to examine and verify financial documents and reports.
• Willingness to adopt new accounting methods and implement them.
• Typing speed of 45 wpm and proficiency with a 10-key calculator.
• Prepare financial records in a neat, systematic way.
• Plan, organize, develop and interpret programs and procedures for sound accounting.
• Must be compassionate and dedicated to a job well done.

Responsibilities

• Manage and reconcile Resident Trust Funds and center insurance premium payments.
• Lead and coordinate all aspects of the business office including census entry, reports, reconciliation, and billing flow.
• Participate in IDT utilization review and reports for LTC conversions and payor issues.
• Assist with Medicaid Pending payer conversations for upcoming conversions.
• Assist residents with applications for disability, Medicare Part B & D as needed.
• Ensure annual reporting of all Representative Payees to Social Security and LTC Medicaid eligible residents receive entitled PNA.
• Manage payor and billing information flow among centers and the billing office; handle vendor payments and petty cash.
• Prepare ACHA Nursing Home Utilization reporting for inpatient census days.
• Assist residents, vendors, or families with payment concerns.
• Handle disenrollments and ensure all follow-up is completed.

Skills

Bookkeeping

Accounting

Financial document review

Typing 45 wpm

10-key calculator

Education

High school diploma

Associates degree preferred

Job description

Business Office Coordinator

Location: Aviata at San Jose

Address: 9355 San Jose Blvd, Jacksonville, FL 32257

Job Type: Full-Time

As a Business Office Coordinator, you are entrusted with the responsibility of caring for our residents, families, co-workers, visitors and all others; as well as demonstrating in all interactions. The primary purpose of your job position is to manage the facility accounts receivable system. You are entrusted to

provide innovative, responsible healthcare with the creation and implementation of new ideas and concepts that continually improve systems and processes to achieve superior results.

Benefits

• Pay rate: Competitive pay, along with holiday pay and paid time off (PTO) program.
• Access to online learning 24/7: Use it for free to help grow your own personal and professional development.
• Health, dental, and vision insurance for the entire family and more!
• 401k with match!

Major Responsibilities

• Manage and reconcile Resident Trust Funds along with resident/patient insurance premium payments for the center managed income.
• Lead and coordinate all aspects of the business office, including supervision of the census entry, report, reconciliation, and collection and flow of Medical Pending documentation.
• Participate in IDT utilization review process and reports for any upcoming LTC conversions and potential payor issues.
• Assist with Medicaid Pending Payer conversations with upcoming conversions.
• Apply for disability as needed on the behalf of the resident/patient and Representative Payee as needed. Apply for Medicare Part B & D as needed on behalf of the residents.
• Ensure yearly reporting of all Representative Payee are completed and submitted to Social Security, along with ensuring all LTC Medicaid Eligible Resident receive entitled PNA.
• Manage the flow of payor and billing information amongst centers and billing office. Managing vendor requests for payments and replenishing facility Petty Cash.
• ACHA Nursing Home Utilization reporting to Inpatient Census Days each month for total census.
• Assist residents, vendors, or family with payment concerns
• Disenrollments and ensuring all follow up has been completed.

Qualifications

• Must possess, as minimum, a high-school diploma or its equivalent. Two-year degree preferred.
• Must possess, as a minimum, three (3) years’ experience in bookkeeping or accounting practices. Experience in health care accounting preferred but not required.
• Must possess the ability to examine and verify financial documents and reports.
• Must possess the ability to seek out new methods and principles and be willing to incorporate them into existing accounting practices.
• Must be able to type 45 words per minute and use a 10-key calculator.
• Must be able to prepare financial and other records in a systematic, neat, and legible manner.
• Must possess the ability to plan, organize, develop, implement, and interpret the programs, goals, objectives, policies, and procedures, etc.,
  that are necessary for providing sound accounting techniques.
• You must be qualified, compassionate, and dedicated to a job well done.

We’re an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

Aviata Health Group participates in background screenings provided by AHCA.