Healthcare Business Office & Billing Coordinator

Apploi; Florida; On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Competitive compensation and benefits

Job summary

Aviata Health Group is seeking a detailed and organized Business Office Coordinator to support financial and administrative operations of our center in Florida. You will ensure accurate billing, manage resident funds, handle Medicaid/Medicare workflows, and maintain compliance with regulatory requirements while assisting residents, families, and vendors.

Key duties include reconciling trust funds, managing insurance premium payments, and preparing utilization and Medicaid Pending documentation.

Qualifications

• Previous experience in healthcare business office, billing, or administrative support preferred.
• Knowledge of Medicaid, Medicare, and insurance processes is a plus.
• Strong organizational and reconciliation skills with attention to detail.
• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Office and healthcare systems preferred.

Responsibilities

• Manage and reconcile Resident Trust Funds and payments.
• Oversee insurance premium payments for center-managed income.
• Handle census entry, reporting, and reconciliation.
• Participate in Utilization Review processes and reporting.
• Manage Medical Pending documentation flow and deadlines.
• Assist with Medicaid Pending payer discussions and conversions.
• Submit Level of Care documentation for Medicaid Pending cases.
• Apply for disability/Representative Payee status as needed.
• Ensure annual Representative Payee reporting and PNA distribution.
• Assist with private collections and payment follow-up.
• Coordinate payer and billing information between center and billing office.
• Manage petty cash flow and vendor payment requests.
• Complete AHCA Nursing Home Utilization Reporting.
• Assist residents with Medicare Part B/D applications as needed.
• Assist with disenrollments and maintain proper documentation.

Skills

Healthcare billing

Accounts reconciliation

Regulatory compliance

Communication skills

Microsoft Office

Job description

Aviata Health Group is seeking a detailed and organized Business Office Coordinator to support financial and administrative operations of our center in Florida. You will ensure accurate billing, manage resident funds, handle Medicaid/Medicare workflows, and maintain compliance with regulatory requirements while assisting residents, families, and vendors.

Key duties include reconciling trust funds, managing insurance premium payments, and preparing utilization and Medicaid Pending documentation.