RESIDENCY COORDINATOR

Hudson Regional Health; Bayonne (NJ); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Comprehensive health, dental, vision

401K retirement plan with employer  -

Generous PTO and paid holidays

Tuition reimbursement

Opportunities for professional growth

Employee wellness programs

Job summary

Hudson Regional Health in Bayonne, NJ is seeking a Residency Coordinator to manage day-to-day administrative tasks for the ACGME GME training program and support the Admin Director and Program Director.

The role involves coordinating recruitment, onboarding, maintaining databases (ACGME, NRMP, ERAS, New Innovations), and ensuring timely submission of GME documents while fostering collaboration across departments.

Qualifications

• Associate’s degree or equivalent combination of education and experience preferred.
• Experience in administrative support is required.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Publisher) is expected.
• Knowledge of GME processes and ACGME guidelines is preferred.

Responsibilities

• Manage day-to-day administrative tasks for the ACGME GME training program.
• Assist the Admin Director and Program Director in maintaining educational quality and regulatory compliance.
• Serve as liaison between Program Director, Residents, Fellows, faculty, GME Office, sites, and departments.
• Provide administrative support for Residents, Fellows, Students, staff, and faculty.
• Coordinate recruitment and onboarding activities for new Trainees.
• Oversee electronic databases (ACGME, NRMP, ERAS, New Innovations) as needed.
• Coordinate GME program meetings, conferences, and exams; assist with documentation.
• Assist with graduation events and other GME-related activities.
• Ensure timely submission of GME documents and support CME activities.

Skills

MS Office proficiency

Interpersonal skills

Time management

Team player

Prioritization

Attention to detail

Education

Associate’s degree or equivalent

Tools

New Innovations Residency Management

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

RESIDENCY COORDINATOR

BAY FT NBU Hourly Service Bayonne, NJ, US

Salary Range: $55,000.00 To $70,000.00 Annually

Department Overview:

The Department of Medical Education oversees all educational activities within the medical center, including medical student clerkships, intern, and Residency/ GME programs.

• Manage day-to-day administrative tasks for the ACGME GME training program.
• Assist the Admin Director and Program Director in maintaining educational quality and ensuring compliance with ACGME accreditation standards and regulatory requirements.
• Serve as a liaison between Program Director, Residents, Fellows, faculty, GME Office, participating sites, and other departments.
• Provide administrative support including office coordination, word processing, and file maintenance for Residents, Fellows, Students, staff, and faculty.
• Collaborate directly with the Admin Director and Program Director(s).
• Assist in coordinating recruitment and onboarding activities for new Trainees.
• Oversee/maintain electronic databases such as ACGME, NRMP, ERAS, New Innovations, and other Graduate Medical Education databases as needed.
• Coordinate educational functions of the GME Program, ensuring timely dissemination of information and documentation for efficient operation.
• Arrange and facilitate program director and Admin Director with dept. and GME program meetings, aiding in meeting documentation.
• Coordinate ACGME site visit preparation activities in collaboration with the Admin Director.
• Coordinate conferences and exams within the program.
• Assist with graduation events and other GME-related activities.
• Ensure timely submission of GME documents.
• Support all aspects of the department's Continuing Medical Education activities and other assigned duties.
• Assist in administering the GME program and department operations, ensuring adherence to GME policies, procedures, and ACGME guidelines and regulations.
• Assist in implementing schedules, monthly calendars, and yearly rotation schedules including in New Innovations.
• Schedule and coordinate meetings and conference room use, including ordering food, reserving space, and sending meeting notifications.
• Assist in preparing reports related to Graduate Medical Education on a regular basis.
• Perform additional tasks as assigned by the Admin Director .
• Assist the Admin Director with the trainee recruitment.

What We're Looking For:

• Highly developed computer skills with Microsoft Office: Word, Excel, PowerPoint, Publisher
• New Innovations Residency Management software experience preferred
• Working knowledge of Graduate Medical Education (Preferred)
• Demonstrated positive interpersonal relations with physicians are preferred.
• Minimum of associate’s degree or equivalent combination of education and experience preferred The successful candidate must have experience in administrative support.
• Strong interpersonal and organizational skills.
• A team player with a can-do-anything attitude
• Excellent time management and ability to prioritize numerous tasks

What we Offer:

• Competitive compensation based on experience and qualifications: When determining the compensation, several factors may be considered including, years of relevant experience, credentials, union contracts, education, and internal equity.
• Comprehensive health, dental, and vision insurance
• 401K, Retirement savings plan with employer contribution
• Generous Paid Time Off (PTO) and paid holidays
• Tuition Reimbursement
• Opportunities for professional growth, development, and continuing education
• Employee wellness programs and resources

Influenza Vaccinations are a requirement for employment. If you are not currently vaccinated you will be required to receive the vaccination prior to hire date, during the influenza season, if you are offered employment, unless you request and receive an approved medical exemption.

We are an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status, or any other characteristic protected by law.