Program Administrator GME

HCA Healthcare; Thousand Oaks (CA); On-site; USD 63,710 - 92,414; Full time

Benefits offered by this job

Comprehensive medical and dental benefits

Paid time off and family leave

Tuition assistance and student loan assistance

401(k) plan with matching

Life insurance and identity theft protection

Job summary

HCA Healthcare is seeking a Graduate Medical Education Program Administrator responsible for managing the operations of residency and fellowship training programs. The ideal candidate should have at least 3 years of experience in a healthcare setting, preferably in Graduate Medical Education, along with strong organizational and communication skills. They will be involved in onboarding processes, compliance with accreditation requirements, and support for recruitment efforts. Comprehensive benefits are offered, including medical and tuition assistance.

Qualifications

• Minimum 3 years of experience in a healthcare setting, preferably in Graduate Medical Education.
• TAGME certification highly regarded.

Responsibilities

• Manage the day-to-day operations of one or more residency or fellowship training programs.
• Coordinate and organize program recruitment efforts and the National Resident Matching Program (NRMP) process.
• Understand program accreditation requirements and assist in ensuring compliance.
• Prepare and maintain all required program/resident documentation.

Skills

Excellent written and verbal communication skills

Ability to manage multiple tasks and projects efficiently

Proficiency with MS Word, Excel, PowerPoint

Knowledge of Residency Management Systems

Education

Bachelor's degree preferred

Job description

Salary Estimate: $63,710.40 - $92,414.40 per year

The estimate displayed represents the typical salary range of candidates hired. Factors such as specific skills, years of experience, and comparison to other employees in this role are considered. The typical candidate is hired below the midpoint of the range.

The Graduate Medical Education (GME) Program Administrator supports the administrative, operational, and financial management functions of the assigned residency/fellowship training program. Based onsite at the hospital, the role assists GME leaders in providing an optimal learning environment, requires a comprehensive understanding of ACGME, hospital policies, and independent judgment.

Responsibilities

• Manage the day-to-day operations of one or more residency or fellowship training programs.
• Coordinate and organize program recruitment efforts and the National Resident Matching Program (NRMP) process.
• Understand program accreditation requirements and assist in ensuring compliance of the program, residents, and faculty with all applicable requirements.
• Prepare and maintain all required program/resident documentation.
• Coordinate program/resident onboarding and orientation processes.
• Serve as the resident/fellow liaison to assure a positive educational experience.
• Continuously assess and coordinate a wide range of programmatic events and processes, including curricular activities, onboarding and graduation, periodic assessment, budget planning and maintenance, annual ACGME updates and accreditation site visits, and more.

Qualifications

• Bachelor’s degree preferred.
• Minimum 3 years of experience in a healthcare setting (preferably in Graduate Medical Education or education).
• TAGME certification highly regarded.
• Knowledge of Residency Management Systems (MedHub or New Innovations) preferred.
• Proficiency with MS Word, Excel, PowerPoint, PDF software, online meeting platforms, email and other electronic communication.
• Ability to manage multiple tasks and projects efficiently and accurately.
• Excellent written and verbal communication skills.

Benefits

• Comprehensive medical, prescription drug, dental, vision, behavioral health, and telemedicine benefits.
• Wellbeing support including free counseling and referral services.
• Paid time off, family leave, long- and short-term disability coverage, and leaves of absence.
• 401(k) plan with 100% match on 3-9% of pay, employee stock purchase plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support, and financial wellbeing counseling.
• Tuition assistance, student loan assistance, certification support, dependent scholarships, and a partnership with Galen College of Nursing.
• Fertility and family building benefits, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection, and consumer discounts.
• Eligibility for benefits may vary by location.

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.