MEDICAL STAFF COORDINATOR

Hudson Regional Hospital; Bayonne (NJ); On-site; USD 55,000 - 65,000; Full time

Job summary

Hudson Regional Hospital in Bayonne, NJ is seeking a Medical Staff Coordinator to manage credentialing, licensure verification, and committee support for our medical staff. Responsibilities include preparing meeting agendas and minutes, maintaining the physician database, ensuring HIPAA compliance, and guiding reappointment processes while upholding hospital policies and patient safety standards.

The role requires meticulous attention to detail, effective communication with physicians and

Qualifications

• Experience with credentialing and licensure verification.
• Knowledge of HIPAA and patient privacy requirements.
• Strong organizational and administrative skills.

Responsibilities

• Manage credentialing for new and reappointment physicians.
• Notify departments of changes in privileges and enter data into credentialing software.
• Maintain physician database and licenses; track demographics and committee attendance.
• Prepare meeting agendas and minutes for Medical Executive Meetings.
• Support departmental meetings and on-call schedules.
• Ensure compliance with hospital policies and HIPAA rules.

Skills

Credentialing

HIPAA compliance

Meeting coordination

Data entry

Communication

Tools

Credentialing software

Job description

Medical Staff Coordinator

Bayonne, NJ

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Salary Range: $55,000.00 To $65,000.00 Annually

Job Specific Competencies

The Medical Staff Coordinator obtains necessary information to complete appointment and reappointment processes, maintains accurate files credentialing with regard to verification documentation, demographics, committee attendance, National Practitioner Data Bank, malpractice insurance and state medical licensure/certification. In addition, the position supports medical staff committees, as required and maintains medical staff bylaws, rules/regs and policies.

• Responsible for credentials, Medical Executive Meetings & General Medical Staff meetings; agenda setting, producing minutes, meeting reminder.
• Notification for new physicians, changes in privileges, reappointments, resignations and leave of absences to all necessary areas and entering of new/updates data into credentialing software.
• Support departmental meetings.
• Reappointment process includes queries; (Quarterly 30 physicians) which include preparing the application /mail /update/following up on missing documents or packages.
• Licensure (NJ, CDS, DEA) verification.
• NPDB verification query – website.
• Claim history – contact insurance company.
• Verification education.
• Obtain hospital affiliations.
• Filing, faxing, copying.
• Monthly on‑call schedule.
• Support maintenance and update information in the physician database, license, credentialing, contact information.
• Responsible for hand hygiene compliance of staff.
• Consistently participates in analysis of performance improvement data and oversees follow up of corrective action plans submitted by managers.

Is knowledgeable of and adheres to all hospital policies and procedures including but not limited to: Attendance Management – report to work on time; be flexible when staffing needs warrant change; request time off in a timely manner; consistently utilize time clocks to document in and out shifts. Rules of Conduct – respect the rights and property of others; do not engage in harassment or violence in the workplace. HIPAA – maintain confidentiality of patients, staff and visitors at all times. Dress Code – comply with dress code policy and wear ID at all times.

Keeps department policies and procedures current within a 3‑year window and places them on intranet per policy.

Completed and met previous years’ goals.

Always introduces oneself to customers, patients and visitors professionally and courteously. Directs patients and visitors that appear to be lost; contributes positively to morale and demonstrates service excellence by being respectful, empathetic, helpful and attentive; responds promptly to inquiries.

Treats all customers and co‑workers with respect and professionalism per HR Rules of Conduct policy.

Professional Development / Competency / Regulatory Compliance

Is 100% compliant with all mandated training/education of staff (department orientation, hospital‑wide, new hire orientation) as required.

Maintains current and valid credentials/license with relevant governing body and stays knowledgeable of all changes in federal, state, local and regulatory body laws, rules and regulations.

Is compliant with HIPAA rules and regulations and current patient safety standards.

Working Conditions

• May be exposed to a variety of activities and conditions that place at risk to exposure to certain diseases and circumstances.
• Able to handle emergency or crisis situations.
• May be exposed to blood‑borne pathogens and bodily fluids.
• May be exposed to a variety of electro‑mechanical hazards and radiation.
• May be required to wear protective equipment as necessary.
• May be exposed to hazards of flammable, and/or explosive gases.
• May be exposed to outside elements (accidents, injuries, illness, death).
• May be exposed to varying and unpredictable situations.
• May be occasionally subject to irregular hours.
• May be exposed to stress due to multiple tasks and demands for time.
• Able to walk, stand, sit, lift, push, pull, carry, stoop, kneel, and climb without restriction.
• May be exposed to extreme weather changes – hot, cold, wet.