GME Coordinator

CarePoint Health Management Associates; Bayonne (NJ); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive pay

Medical, dental, and vision insurance

401k with Company match

Generous paid time off

Paid Holidays

Tuition Reimbursement

Advancement and career development

Job summary

CarePoint Health is seeking an experienced GME Office Administrator to support accreditation activities, maintain trainee records, and coordinate onboarding/offboarding for residents and fellows in a busy academic–clinical environment.

You will manage databases, assist CCC/PEC meetings, monitor licensure and exams, and support educational events while ensuring confidentiality and compliance with ACGME standards.

Qualifications

• Associate’s degree required; bachelor’s degree preferred.
• Experience familiarity with ACGME policies and graduate medical education is desirable.
• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Experience with GME platforms such as New Innovations, MedHub, ERAS, NRMP preferred.
• Excellent time management, interpersonal communication, and problem-solving skills.
• Ability to maintain confidentiality and professionalism in high-pressure settings.

Responsibilities

• Maintain up-to-date knowledge of and compliance with ACGME institutional and program-specific requirements.
• Assist with ACGME accreditation activities, including site visit preparation, Milestones tracking, WebADS updates, and annual program evaluations.
• Ensure accurate documentation and implementation of program policies, procedures, schedules, and evaluations in accordance with ACGME and institutional standards.
• Serve as primary administrator for New Innovations and maintain comprehensive databases of trainee rotations, leave, call duty, certifications, milestone progress, case logs, scholarly activity, licensure, and compliance.
• Assist with CCC, PEC, and evaluation meetings: coordinate schedules, prepare materials, record minutes, track outcomes and action plans.
• Assist with onboarding and offboarding activities for incoming and graduating trainees.
• Maintain accurate trainee records and files, ensuring confidentiality and completeness.
• Monitor completion of BLS/ACLS/PALS, USMLE/COMLEX exams and license renewals.
• Support the GME office with annual GME reporting requirements, including surveys and program/institutional reviews.
• Maintain ERAS, NRMP, FREIDA, and other recruitment platforms during the application cycle.
• Collaborate with Admin and Program Directors on educational events including didactic sessions, grand rounds, simulation labs, and manage recruitment logistics.

Skills

Microsoft Office

Time management

Interpersonal communication

Confidentiality

Problem solving

Education

Associate’s degree

Bachelor’s degree

Tools

New Innovations

MedHub

ERAS

NRMP

Job description

About Us

About Hudson Health:

Hudson Health is committed to delivering high-quality, patient-centered healthcare through its network of hospitals and clinics in Hudson County. The GME Department is responsible for the training and well-being of medical students, interns, residents, and fellows across Hudson Regional, Bayonne Medical Center, Christ Hospital, and Hoboken University Medical Center.

What You'll Be Doing

Key Responsibilities:

• Maintain up-to-date knowledge of and compliance with ACGME institutional and program-specific requirements.
• Assist with ACGME accreditation activities, including site visit preparation, Milestones tracking, WebADS updates, and annual program evaluations.
• Ensure accurate documentation and implementation of program policies, procedures, schedules, and evaluations in accordance with ACGME and institutional standards.

• Serve as primary administrator for New Innovations and maintain comprehensive databases of trainee rotations, leave, call duty, certifications, milestone progress, case logs, scholarly activity, licensure, and compliance.
• Assist with Clinical Competency Committee (CCC), Program Evaluation Committee (PEC), Quarterly and semi/annual evaluations meetings: coordinate schedules, prepare materials, record minutes, track outcomes and required action plans
• Assist with onboarding and offboarding activities for incoming and graduating trainees.
• Maintain accurate trainee records and files, ensuring confidentiality and completeness.
• Monitor completion of BLS/ACLS/PALS, USMLE/COMLES exams and license renewals.
• Support the GME office with annual GME reporting requirements, including surveys and program/institutional reviews.

• Maintain ERAS, NRMP, FREIDA, and other recruitment platforms throughout the application cycle.

• Collaborate with Admin and Program Directors on educational events including didactic sessions, grand rounds, simulation labs, Manage recruitment logistics including ERAS application review, interview scheduling, and SOAP week support.

• Generate reports, maintain program calendars, and support department budgeting as needed.
• Support all student clerkship rotations in the respective program and facilitate scheduling and coordinating of assigned students
• Submit and track educational reimbursements

Additional Duties:

• Serve as liaison between residents, program directors, faculty, institutional GME office, affiliate sites, and accrediting bodies.
• Communicate important deadlines, policies, and program updates effectively to trainees and faculty.
• Support initiatives related to trainee well-being, professionalism, and inclusion.
• Maintain office supplies, meeting space reservations, and event logistics.
• Perform other tasks as directed by the Admin Director and Program Director. Support all aspects of the department's Continuing Medical Education activities and other assigned duties.

What We're Looking For

Qualifications:

• Associate’s degree required; bachelor’s degree preferred.
• Preferred experience in Orthopedics, General Surgery, Internal Medicine, Anesthesiology, and/or Emergency Medicine.
• Required 2 years’ experience in an academic or healthcare setting
• Familiarity with ACGME requirements and graduate medical education policies.
• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Experience with GME platforms such as New Innovations, MedHub, ERAS, NRMP preferred.
• Excellent time management, interpersonal communication, and problem-solving skills.
• Ability to maintain confidentiality and professionalism in high-pressure settings.

Desired Attributes:

• Team-oriented and collaborative.
• Culturally competent and supportive of a diverse workforce.
• Flexible, adaptable, and proactive.
• Organized with strong attention to detail

What We Offer

• Competitive pay
• Medical, dental, and vision insurance
• 401k with Company match
• Generous paid time off
• Paid Holidays
• Tuition Reimbursement
• Advancement and career development opportunities

Influenza vaccinations are a requirement for employment at CarePoint Health. If you are not currently vaccinated you will be required to receive the vaccination prior to hire date if you are offered employment, unless you request and receive an approved medical or religious exemption from CarePoint.

CarePoint Health is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status, or any other characteristic protected by law.