Residence Life Office Assistant

University of North Florida; Jacksonville (FL); In loco; USD 36.000 - 48.000; Tempo pieno

Descrizione del lavoro

University of North Florida is seeking a Residence Life Program Assistant to manage student employment processes within Housing and Residence Life. The role focuses on recruitment, onboarding, employment maintenance, and separations for student staff.

It requires exceptional organization, discretion with confidential information, and strong communication while collaborating with student staff, professional staff, and campus partners.

Competenze

• Excellent organization and attention to detail.
• Discretion with confidential information.
• Strong written and verbal communication.

Mansioni

• Coordinate student staff hiring from offer to onboarding in Workday.
• Ensure completion of I-9s, onboarding tasks, and terminations in line with policies.
• Monitor and follow up on pending employment actions for timely compliance.
• Serve as primary contact for student staff questions about employment paperwork and timelines.
• Support recruitment and selection committees with administrative tasks and templates.
• Maintain recruitment records and employment files with confidentiality standards.
• Coordinate timesheet processing and liaise with Payroll and HR on compensation discrepancies.
• Maintain accurate records of student employment, staffing changes, and onboarding progress.
• Generate basic reports to support staffing projections and audit readiness.
• Communicate processes, deadlines, and expectations clearly to students and staff.

Descrizione del lavoro

General Description / Primary Purpose

The Residence Life Program Assistant - Student Employment and Hiring Operations is responsible for coordinating and maintaining a wide range of administrative and operational functions related to the recruitment, hiring, onboarding, employment maintenance, and separation of student staff within the Department of Housing and Residence Life. This position manages high-volume, cyclical processes with frequently shifting priorities and deadlines, particularly during peak recruitment and transition periods.

General Description / Primary Purpose

The Residence Life Program Assistant - Student Employment and Hiring Operations is responsible for coordinating and maintaining a wide range of administrative and operational functions related to the recruitment, hiring, onboarding, employment maintenance, and separation of student staff within the Department of Housing and Residence Life. This position manages high-volume, cyclical processes with frequently shifting priorities and deadlines, particularly during peak recruitment and transition periods. This role requires exceptional organization, attention to detail, discretion with confidential information, and strong communication skills. The Program Assistant works closely with student staff, professional staff, campus partners, and recruitment and selection committees to ensure accurate, timely, and compliant processing of student employment tasks. Primary systems used include Workday and related university databases, such as Banner, Maxient, StarRez, and erezlife. Housing and Residence Life is an integral part of the University of North Florida and is measured by its ability to support student success through responsive, caring, and effective services. As such, this position requires a positive, self-motivated, service-oriented individual who demonstrates patience, professionalism, and a commitment to equity, accuracy, and collaboration while supporting student staff and professional colleagues.

Job Functions / Essential Duties

Responsibilities of the Residence Life Program Assistant - Student Employment and Hiring Operations include, but are not limited to:

Student Staff Hiring and Employment Administration

• Coordinate student staff hiring processes from offer through onboarding, including initiation, tracking, and verification of employment actions in Workday.
• Ensure completion and accuracy of I-9 documentation, onboarding tasks, job changes, rehires, and terminations in accordance with university and federal requirements.
• Monitor and follow up on incomplete or pending employment actions to ensure timely compliance.
• Serve as a primary point of contact for student staff regarding employment paperwork, hiring timelines, and Workday-related questions.

Recruitment and Selection Support

• Provide administrative and logistical support for student staff and professional staff recruitment and selection committees.
• Coordinate hiring timelines, communication templates, tracking tools, and documentation for searches and student staff selection processes.
• Assist with maintaining accurate recruitment records and employment files in accordance with university retention and confidentiality standards.

Timesheets and Payroll Coordination

• Support student staff timesheet processes, including monitoring submissions, troubleshooting issues, and coordinating corrections as needed.
• Serve as a liaison between Residence Life, Payroll, and Human Resources to resolve discrepancies or questions related to student employment compensation.

Systems, Records, and Data Management

• Maintain organized, accurate records related to student employment, hiring cycles, and staffing changes.
• Generate basic reports or tracking documents to support staffing projections, onboarding progress, and audit readiness.
• Utilize spreadsheets, Microsoft Office tools, Workday, and other institutional systems to support operational needs.

Communication and Customer Service

• Communicate clearly and professionally with student staff, professional staff, and campus partners regarding processes, deadlines, and expectations.
• Provide high-quality customer service in a fast-paced environment with frequent interruptions and competing priorities.
• Demonstrate care, patience, and problem-solving skills when supporting students navigating employment processes.