Research Operations Coordinator — Proteomics & Grants

Axle Labs; Rockville (MD); On-site; USD 54,000 - 66,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

PTO & Holidays

401K match

Educational benefits

Referral bonus

FSAs

Parking reimbursement

Job summary

Axle Informatics is seeking an Operations Coordinator to provide administrative and logistical support to the OCCPR within NCI's DCTD. You'll coordinate travel, manage documents, and serve as a point of contact between scientific staff, management, and admin teams.

You will ensure office operations run smoothly, handle calendars, organize meetings, and maintain databases while complying with federal guidelines and NIH safety requirements.

Qualifications

• Bachelor's degree in Biology, Life Sciences, or related discipline.
• Minimum of six (6) years of related administrative/operations experience.
• Strong organizational skills and ability to manage multiple deadlines and stakeholders.
• Experience handling confidential or sensitive materials with discretion.

Responsibilities

• Review and process requests for systems such as GovTrip, POTS, NIHITS, NED, and ITAS.
• Maintain staff calendars, schedule appointments, and arrange conference attendance.
• Plan, coordinate, and manage logistics for domestic and international travel.
• Coordinate, prepare, and edit documents for submissions to the Office of the Director.
• Maintain databases for tracking, analyzing, and reporting on activities, travel, and project management.
• Track assigned projects and correspondence to ensure deadlines and deliverables are met.
• Coordinate signatures and review for time-sensitive, confidential documents such as grant proposals, licensure reimbursement requests, and memoranda of understanding.
• Gather, review, and summarize information and data; support data entry and file maintenance.
• Maintain OCCPR's electronic mailing list (listserv).
• Prepare letters, memoranda, reports, schedules, agendas, manuscripts, abstracts, and graphs, obtaining clearances as needed.
• Support staff in preparing materials for reports, presentations, and speeches, including logistics for presentations.
• Help plan scientific meetings, including coordinating with distinguished lecturers, invited guests, and participants, and managing registration and meeting logistics.
• Schedule and organize meetings; help identify key issues, develop agendas, and prepare background materials.
• Provide guidance to staff on relevant federal guidelines and procedures.
• Support inventory, purchase requests, and general property management.
• Research and recommend improvements to administrative procedures.

Education

Bachelor's degree in Biology, Life Sciences, or a related discipline

Job description

Axle Informatics is seeking an Operations Coordinator to provide administrative and logistical support to the OCCPR within NCI's DCTD. You'll coordinate travel, manage documents, and serve as a point of contact between scientific staff, management, and admin teams.

You will ensure office operations run smoothly, handle calendars, organize meetings, and maintain databases while complying with federal guidelines and NIH safety requirements.