Operations Coordinator for NIH Cancer Research Programs

Axle; Rockville (MD); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

PTO & Holidays

401K match

Educational benefits

Referral bonus

FSA benefits

Job summary

Axle Informatics is seeking an Operations Coordinator to provide administrative and logistical support to the OCCPR within NCI's Division of Cancer Treatment and Diagnosis. In this role, you'll keep the office running: coordinating travel and meeting logistics, managing documents and databases, and acting as a point of contact between scientific staff, management, and administrative teams.

This work directly supports federally funded cancer research and helps ensure OCCPR operates

Qualifications

• Bachelor's degree in Biology, Life Sciences, or a related discipline.
• Minimum of six (6) years of related administrative/operations experience.
• Strong organizational skills and comfort managing multiple deadlines and stakeholders.
• Experience handling confidential or sensitive materials with discretion.
• Clear written and verbal communication skills, including document preparation and editing.
• Ability to work onsite at NCI facilities and comply with NIH safety and security requirements.

Responsibilities

• Review and process requests for systems such as GovTrip, POTS, NIHITS, NED, and ITAS.
• Maintain staff calendars, schedule appointments, and arrange attendance at conferences and meetings.
• Plan, coordinate, and manage logistics for domestic and international travel, including outside and sponsored activities.
• Coordinate, prepare, and edit documents for submission to the Office of the Director, including scientific publications.
• Maintain databases for tracking, analyzing, and reporting on professional activities, travel, and project management.
• Track assigned projects and correspondence to ensure deadlines and deliverables.
• Coordinate signatures and review for time-sensitive, confidential documents such as grant proposals, licensure reimbursement requests, and memoranda of understanding.
• Gather, review, and summarize information and data; support data entry and file maintenance.
• Maintain OCCPR's electronic mailing list (listserv).
• Prepare letters, memoranda, reports, schedules, agendas, manuscripts, abstracts, and graphs, obtaining clearances as needed.
• Support staff in preparing materials for reports, presentations, and speeches, including logistics for presentations.
• Help plan scientific meetings, including coordinating with distinguished lecturers, invited guests, and participants, and managing registration and meeting logistics.
• Schedule and organize meetings; help identify key issues, develop agendas, and prepare background materials.
• Provide guidance to staff on relevant federal guidelines and procedures.
• Support inventory, purchase requests, and general property management.
• Research and recommend improvements to administrative procedures.

Skills

Organizational skills

Communication

Confidential material handling

Education

Bachelor's degree in Biology/Life Sciences

Job description

Axle Informatics is seeking an Operations Coordinator to provide administrative and logistical support to the OCCPR within NCI's Division of Cancer Treatment and Diagnosis. In this role, you'll keep the office running: coordinating travel and meeting logistics, managing documents and databases, and acting as a point of contact between scientific staff, management, and administrative teams.

This work directly supports federally funded cancer research and helps ensure OCCPR operates