Operations Coordinator

Axle; Rockville (MD); On-site; USD 54,000 - 66,000; Full time

Benefits offered by this job

PTO & Holidays

401K match

Educational benefits

Employee referral bonus

FSA: Healthcare

FSA: Parking

FSA: DCAP

FSA: TRN

Job summary

Axle Informatics is seeking an Operations Coordinator to support the Office of Cancer Clinical Proteomics Research (OCCPR) within NCI’s DCTD. You will coordinate travel, manage documents and databases, and serve as a liaison among scientific staff, management, and administrative teams to ensure compliance with federal policies.

The role emphasizes organizing meetings, processing confidential materials, and supporting research-related administrative needs onsite at NIH facilities in Rockville,

Qualifications

• Bachelor's degree in Biology, Life Sciences, or related discipline.
• Minimum of six (6) years of related administrative/operations experience.
• Strong organizational skills with ability to manage multiple deadlines.

Responsibilities

• Review and process requests for systems such as GovTrip, POTS, NIHITS, NED, and ITAS.
• Maintain staff calendars, schedule appointments, and coordinate conferences.
• Plan, coordinate, and manage logistics for domestic and international travel.
• Prepare and edit documents for submission to the Office of the Director.
• Maintain databases for tracking professional activities and travel.
• Track projects and correspondence to meet deadlines and deliverables.
• Coordinate signatures for confidential documents like grants and memos.
• Support data entry and file maintenance for OCCPR operations.
• Prepare materials for reports, presentations, and speeches.

Skills

Six+ years admin/ops experience

Excellent organizational skills

Strong written and verbal comunicação

Onsite work at NIH/NCI facilities

Education

Bachelor's degree in Biology/Life Sciences

Tools

GovTrip

POTS

NIHITS

NED

ITAS

Job description

Axle is a bioscience and information technology company that offers advancements in translational research, biomedical informatics, and data science applications to research centers and healthcare organizations nationally and abroad. With experts in biomedical science, software engineering, and program management, we focus on developing and applying research tools and techniques to empower decision-making and accelerate research discoveries. We work with some of the top research organizations and facilities in the country including multiple institutes at the National Institutes of Health (NIH).

Benefits We Offer:

• Paid Time Off and Paid Holidays
• 401K match up to 5%
• Educational Benefits for Career Growth
• Employee Referral Bonus
• Flexible Spending Accounts:
  • Healthcare (FSA)
  • Parking Reimbursement Account (PRK)
  • Dependent Care Assistant Program (DCAP)
  • Transportation Reimbursement Account (TRN)

Position Summary

Axle Informatics is seeking an Operations Coordinator to provide administrative and logistical support to the Office of Cancer Clinical Proteomics Research (OCCPR) within NCI's Division of Cancer Treatment and Diagnosis (DCTD). In this role, you'll keep the office running: coordinating travel and meeting logistics, managing documents and databases, and acting as a point of contact between scientific staff, management, and administrative teams. This work directly supports federally funded cancer research and helps ensure OCCPR operates efficiently and in compliance with federal and agency policy.

What You’ll Do

• Review and process requests for systems such as GovTrip, POTS, NIHITS, NED, and ITAS.
• Maintain staff calendars, schedule appointments, and arrange attendance at conferences and meetings.
• Plan, coordinate, and manage logistics for domestic and international travel, including outside and sponsored activities.
• Coordinate, prepare, and edit documents for submission to the Office of the Director, including scientific publications.
• Maintain databases for tracking, analyzing, and reporting on professional activities, travel, and project management.
• Track assigned projects and correspondence to ensure deadlines and deliverables are met.
• Coordinate signatures and review for time-sensitive, confidential documents such as grant proposals, licensure reimbursement requests, and memoranda of understanding.
• Gather, review, and summarize information and data; support data entry and file maintenance.
• Maintain OCCPR's electronic mailing list (listserv).
• Prepare letters, memoranda, reports, schedules, agendas, manuscripts, abstracts, and graphs, obtaining clearances as needed.
• Support staff in preparing materials for reports, presentations, and speeches, including logistics for presentations.
• Help plan scientific meetings, including coordinating with distinguished lecturers, invited guests, and participants, and managing registration and meeting logistics.
• Schedule and organize meetings; help identify key issues, develop agendas, and prepare background materials.
• Provide guidance to staff on relevant federal guidelines and procedures.
• Support inventory, purchase requests, and general property management.
• Research and recommend improvements to administrative procedures.

What You’ll Need

• Bachelor's degree in Biology, Life Sciences, or a related discipline.
• Minimum of six (6) years of related administrative/operations experience.
• Strong organizational skills and comfort managing multiple deadlines and stakeholders.
• Experience handling confidential or sensitive materials with discretion.
• Clear written and verbal communication skills, including document preparation and editing.
• Ability to work onsite at NCI facilities and comply with NIH safety and security requirements.

Accessibility: If you need an accommodation as part of the employment process please contact: [e-mail]

Disclaimer: The above description is meant to illustrate the general nature of work and level of effort being performed by individuals assigned to this position or job description. This is not restricted as a complete list of all skills, responsibilities, duties, and/or assignments required. Individuals may be required to perform duties outside of their position, job description or responsibilities as needed.

This role has a market-competitive salary with an anticipated base compensation range listed below. Actual salaries will vary depending on a candidate’s experience, qualifications, skills, and location.

Salary Range

$60,000 - $60,000 USD

The diversity of Axle’s employees is a tremendous asset. We are firmly committed to providing equal opportunity in all aspects of employment and will not tolerate any illegal discrimination or harassment based on age, race, gender, religion, national origin, disability, marital status, covered veteran status, sexual orientation, status with respect to public assistance, and other characteristics protected under state, federal, or local law and to deter those who aid, abet, or induce discrimination or coerce others to discriminate.

As set forth in Axle’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.