Operations Coordinator

Axle Labs; Rockville (MD); On-site; USD 54,000 - 66,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

PTO & Holidays

401K match

Educational benefits

Referral bonus

FSAs

Parking reimbursement

Job summary

Axle Informatics is seeking an Operations Coordinator to provide administrative and logistical support to the OCCPR within NCI's DCTD. You'll coordinate travel, manage documents, and serve as a point of contact between scientific staff, management, and admin teams.

You will ensure office operations run smoothly, handle calendars, organize meetings, and maintain databases while complying with federal guidelines and NIH safety requirements.

Qualifications

• Bachelor's degree in Biology, Life Sciences, or related discipline.
• Minimum of six (6) years of related administrative/operations experience.
• Strong organizational skills and ability to manage multiple deadlines and stakeholders.
• Experience handling confidential or sensitive materials with discretion.

Responsibilities

• Review and process requests for systems such as GovTrip, POTS, NIHITS, NED, and ITAS.
• Maintain staff calendars, schedule appointments, and arrange conference attendance.
• Plan, coordinate, and manage logistics for domestic and international travel.
• Coordinate, prepare, and edit documents for submissions to the Office of the Director.
• Maintain databases for tracking, analyzing, and reporting on activities, travel, and project management.
• Track assigned projects and correspondence to ensure deadlines and deliverables are met.
• Coordinate signatures and review for time-sensitive, confidential documents such as grant proposals, licensure reimbursement requests, and memoranda of understanding.
• Gather, review, and summarize information and data; support data entry and file maintenance.
• Maintain OCCPR's electronic mailing list (listserv).
• Prepare letters, memoranda, reports, schedules, agendas, manuscripts, abstracts, and graphs, obtaining clearances as needed.
• Support staff in preparing materials for reports, presentations, and speeches, including logistics for presentations.
• Help plan scientific meetings, including coordinating with distinguished lecturers, invited guests, and participants, and managing registration and meeting logistics.
• Schedule and organize meetings; help identify key issues, develop agendas, and prepare background materials.
• Provide guidance to staff on relevant federal guidelines and procedures.
• Support inventory, purchase requests, and general property management.
• Research and recommend improvements to administrative procedures.

Education

Bachelor's degree in Biology, Life Sciences, or a related discipline

Job description

(ID: 2026-3281)

Benefits We Offer:

• 100% Medical, Dental & Vision Coverage for Employees
• Paid Time Off and Paid Holidays
• 401K match up to 5%
• Educational Benefits for Career Growth
• Employee Referral Bonus
• Flexible Spending Accounts:
  • Healthcare (FSA)
  • Parking Reimbursement Account (PRK)
  • Dependent Care Assistant Program (DCAP)
  • Transportation Reimbursement Account (TRN)

Position Summary

Axle Informatics is seeking an Operations Coordinator to provide administrative and logistical support to the Office of Cancer Clinical Proteomics Research (OCCPR) within NCI's Division of Cancer Treatment and Diagnosis (DCTD). In this role, you'll keep the office running: coordinating travel and meeting logistics, managing documents and databases, and acting as a point of contact between scientific staff, management, and administrative teams. This work directly supports federally funded cancer research and helps ensure OCCPR operates efficiently and in compliance with federal and agency policy.

What You'll Do

• Review and process requests for systems such as GovTrip, POTS, NIHITS, NED, and ITAS.
• Maintain staff calendars, schedule appointments, and arrange attendance at conferences and meetings.
• Plan, coordinate, and manage logistics for domestic and international travel, including outside and sponsored activities.
• Coordinate, prepare, and edit documents for submission to the Office of the Director, including scientific publications.
• Maintain databases for tracking, analyzing, and reporting on professional activities, travel, and project management.
• Track assigned projects and correspondence to ensure deadlines and deliverables are met.
• Coordinate signatures and review for time-sensitive, confidential documents such as grant proposals, licensure reimbursement requests, and memoranda of understanding.
• Gather, review, and summarize information and data; support data entry and file maintenance.
• Maintain OCCPR's electronic mailing list (listserv).
• Prepare letters, memoranda, reports, schedules, agendas, manuscripts, abstracts, and graphs, obtaining clearances as needed.
• Support staff in preparing materials for reports, presentations, and speeches, including logistics for presentations.
• Help plan scientific meetings, including coordinating with distinguished lecturers, invited guests, and participants, and managing registration and meeting logistics.
• Schedule and organize meetings; help identify key issues, develop agendas, and prepare background materials.
• Provide guidance to staff on relevant federal guidelines and procedures.
• Support inventory, purchase requests, and general property management.
• Research and recommend improvements to administrative procedures.

What You'll Need

• Bachelor's degree in Biology, Life Sciences, or a related discipline.
• Minimum of six (6) years of related administrative/operations experience.
• Strong organizational skills and comfort managing multiple deadlines and stakeholders.
• Experience handling confidential or sensitive materials with discretion.
• Clear written and verbal communication skills, including document preparation and editing.
• Ability to work onsite at NCI facilities and comply with NIH safety and security requirements.

Disclaimer:

The above description is meant to illustrate the general nature of work and level of effort being performed by individuals assigned to this position or job description. This is not restricted as a complete list of all skills, responsibilities, duties, and/or assignments required. Individuals may be required to perform duties outside of their position, job description or responsibilities as needed.

The diversity of Axle’s employees is a tremendous asset. We are firmly committed to providing equal opportunity in all aspects of employment and will not tolerate any illegal discrimination or harassment based on age, race, gender, religion, national origin, disability, marital status, covered veteran status, sexual orientation, status with respect to public assistance, and other characteristics protected under state, federal, or local law and to deter those who aid, abet, or induce discrimination or coerce others to discriminate.

Accessibility:

If you need an accommodation as part of the employment process please contact: [e-mail]

This role has a market-competitive salary with an anticipated base compensation range listed below. Actual salaries will vary depending on a candidate’s experience, qualifications, skills, and location.

Salary Range: $60,000 — $60,000 USD