Research Operations Coordinator & Procurement Support

AGW; Ridgefield (CT); On-site; USD 40,000 - 57,000; Full time

Job summary

Aptask Global Workforce (AGW) is seeking a Research Operations Coordinator for a 12+ month contract with a Pharmaceutical Company located in Ridgefield, CT. This role provides administrative and project coordination support to the Discovery Research Coordination (DRC) team.

Responsibilities include admin of POs and invoices, vendor onboarding, travel management, event support, and database maintenance while learning SAP and related internal tools.

Qualifications

• Strong organizational skills and attention to detail.
• Ability to manage multiple routine requests, follow up consistently, and communicate status clearly.
• Professional written and verbal communication skills for working with internal teams, vendors, and external parties.
• Comfort learning and using business systems such as WeBuy/SAP, Microsoft Outlook, Microsoft Forms, PADS, and other related internal tools.
• Ability to follow established procedures and handle administrative information responsibly.
• Self-directed, service-oriented working style with sound judgment about when to elevate questions.
• Ability to quickly learn and become proficient with new databases, systems and software tools.

Responsibilities

• Create and amend purchase orders in WeBuy/SAP; manage goods receipts for services, subscriptions, and operating expenses; follow up on invoice status
• Collect weekly action items from the DRC team, follow up with owners, and help keep tactical deliverables and deadlines on track
• Administer assigned processes, collecting information, addressing or escalating issues as needed and updating relevant databases
• Manage room reservations, coordinate audiovisual and catering support with suppliers, submit service audio forms, communicate with attendees, and manage related logistics
• Create and distribute save-the-date calendar invitations, develop and send Microsoft Forms for feedback, and submit digital-signage requests
• Request quotes, support vendor communications, and coordinate new-vendor onboarding activities, including CDA/NDA preparation and Sourcing onboarding
• Monitor the Lab Equipment Marketplace, maintain transfer lists, and follow up with the appropriate team contact as needed
• Field routine questions from external parties and connect them with the appropriate support team
• Assist the DRC department with travel-booking activities

Skills

Organizational skills

Attention to detail

Communication skills

Time management

Tools

WeBuy/SAP

Microsoft Outlook

Microsoft Forms

PADS

Job description

Aptask Global Workforce (AGW) is seeking a Research Operations Coordinator for a 12+ month contract with a Pharmaceutical Company located in Ridgefield, CT. This role provides administrative and project coordination support to the Discovery Research Coordination (DRC) team.

Responsibilities include admin of POs and invoices, vendor onboarding, travel management, event support, and database maintenance while learning SAP and related internal tools.