Research Operations Coordinator

AGW; Ridgefield (CT); Sur place; USD 40 000 - 57 000; Plein temps

Résumé du poste

Aptask Global Workforce (AGW) is seeking a Research Operations Coordinator for a 12+ month contract with a Pharmaceutical Company located in Ridgefield, CT. This role provides administrative and project coordination support to the Discovery Research Coordination (DRC) team.

Responsibilities include admin of POs and invoices, vendor onboarding, travel management, event support, and database maintenance while learning SAP and related internal tools.

Qualifications

• Strong organizational skills and attention to detail.
• Ability to manage multiple routine requests, follow up consistently, and communicate status clearly.
• Professional written and verbal communication skills for working with internal teams, vendors, and external parties.
• Comfort learning and using business systems such as WeBuy/SAP, Microsoft Outlook, Microsoft Forms, PADS, and other related internal tools.
• Ability to follow established procedures and handle administrative information responsibly.
• Self-directed, service-oriented working style with sound judgment about when to elevate questions.
• Ability to quickly learn and become proficient with new databases, systems and software tools.

Responsabilités

• Create and amend purchase orders in WeBuy/SAP; manage goods receipts for services, subscriptions, and operating expenses; follow up on invoice status
• Collect weekly action items from the DRC team, follow up with owners, and help keep tactical deliverables and deadlines on track
• Administer assigned processes, collecting information, addressing or escalating issues as needed and updating relevant databases
• Manage room reservations, coordinate audiovisual and catering support with suppliers, submit service audio forms, communicate with attendees, and manage related logistics
• Create and distribute save-the-date calendar invitations, develop and send Microsoft Forms for feedback, and submit digital-signage requests
• Request quotes, support vendor communications, and coordinate new-vendor onboarding activities, including CDA/NDA preparation and Sourcing onboarding
• Monitor the Lab Equipment Marketplace, maintain transfer lists, and follow up with the appropriate team contact as needed
• Field routine questions from external parties and connect them with the appropriate support team
• Assist the DRC department with travel-booking activities

Connaissances

Organizational skills

Attention to detail

Communication skills

Time management

Outils

WeBuy/SAP

Microsoft Outlook

Microsoft Forms

PADS

Description du poste

Research Operations Coordinator #26-11391

Aptask Global Workforce (AGW) is seeking a Research Operations Coordinator for a position with a Pharmaceutical Company located in Ridgefield, CT. This is a 12+ month contract opportunity.

The Research Operations Coordinator provides practical administrative and project-coordination support to the Discovery Research Coordination (DRC) team. This role will assist in special projects, administer processes and procedures, update relevant databases, and maintain visibility on tactical actions. Responsibilities include the administration and tracking of purchase orders, invoice processing, event support management, vendor onboarding, communications, and travel management for the team.

Responsibilities:

• Create and amend purchase orders in WeBuy/SAP; manage goods receipts for services, subscriptions, and operating expenses; follow up on invoice status
• Collect weekly action items from the DRC team, follow up with owners, and help keep tactical deliverables and deadlines on track
• Administer assigned processes, collecting information, addressing or escalating issues as needed and updating relevant databases
• Manage room reservations, coordinate audiovisual and catering support with suppliers, submit service audio forms, communicate with attendees, and manage related logistics
• Create and distribute save-the-date calendar invitations, develop and send Microsoft Forms for feedback, and submit digital-signage requests
• Request quotes, support vendor communications, and coordinate new-vendor onboarding activities, including CDA/NDA preparation and Sourcing onboarding
• Monitor the Lab Equipment Marketplace, maintain transfer lists, and follow up with the appropriate team contact as needed
• Field routine questions from external parties and connect them with the appropriate support team
• Assist the DRC department with travel-booking activities

Requirements:

• Strong organizational skills and attention to detail
• Ability to manage multiple routine requests, follow up consistently, and communicate status clearly
• Professional written and verbal communication skills for working with internal teams, vendors, and external parties
• Comfort learning and using business systems such as WeBuy/SAP, Microsoft Outlook, Microsoft Forms, PADS, and other related internal tools
• Ability to follow established procedures and handle administrative information responsibly
• Self-directed, service-oriented working style with sound judgment about when to elevate questions
• Ability to quickly learn and become proficient with new databases, systems and software tools

Desired skills:

• Prior experience in administrative coordination, project support, procurement support, event logistics, or research operations is preferred

Pay range: up to $35.45 per hour

Aptask Global Workforce (AGW)

ApTask Global Workforce (AGW) is a certified Minority and Veteran workforce solutions company. AGW delivers operational, clinical, lab and professional talent with a strong focus on healthcare and life sciences. The company supports clients with reliable staffing, program expertise and a commitment to quality, speed and consistent delivery.

Benefits of working with ApTask Global Workforce include:

• Medical
• Vision
• Sick Pay (for applicable states/municipalities)

Our team stays close to the process and is here to guide you every step of the way. To learn more, please visit our website https://www.agwtalent.com/.

ApTask Global Workforce is an Equal Opportunity Employer. Candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability or status as a protected veteran.