Research Operations Coordinator — Events, Purchasing & Travel

WaveCrest Staffing Group; Ridgefield (CT); On-site; USD 41,000 - 48,000; Full time

Job summary

WaveCrest Staffing Group in Ridgefield, CT is seeking a detail-oriented Research Operations Coordinator to provide administrative and project coordination support to our drug discovery research team. This role will handle purchasing, vendor onboarding, event logistics, travel coordination, and special projects for a one-year contract.

The position emphasizes precise admin work, cross-functional communication, and timely follow-through on multiple tasks within a fast-paced research environment.

Qualifications

• Bachelor's degree preferred; high school diploma with 3-5 years relevant experience.
• Experience in administrative coordination, project support, procurement, event logistics, or research operations.
• Familiarity with purchase orders, invoice processing, vendor onboarding, or expense administration.
• Experience coordinating meetings, workshops, travel arrangements, or other departmental activities.
• Ability to manage multiple requests, follow up consistently, and communicate progress clearly.

Responsibilities

• Purchasing and financial administration: create and amend PO, manage receipts, follow up on invoices.
• Project Coordination: collect weekly action items, track deliverables and deadlines.
• Process and Project Administration: administer processes, gather required information, escalate as needed.
• Event and Workshop Coordination: manage room reservations, AV, catering, attendees.
• Team Communications: create calendar invites, feedback surveys, digital signage requests.
• Vendor Coordination and Onboarding: request quotes, manage communications, onboarding activities.
• Equipment Marketplace Administration: monitor marketplace, maintain transfer lists, follow up.
• External Support Coordination: respond to routine inquiries and connect to resources.
• Travel Coordination: assist with travel booking and related admin activities.
• Special Projects: provide additional admin and coordination support as needed.

Skills

Administrative coordination

Project support

Procurement

Event logistics

Vendor onboarding

Communication

Travel coordination

Research operations

Education

Bachelor's degree preferred

High school diploma with 3-5 years of relevant experience

Job description

WaveCrest Staffing Group in Ridgefield, CT is seeking a detail-oriented Research Operations Coordinator to provide administrative and project coordination support to our drug discovery research team. This role will handle purchasing, vendor onboarding, event logistics, travel coordination, and special projects for a one-year contract.

The position emphasizes precise admin work, cross-functional communication, and timely follow-through on multiple tasks within a fast-paced research environment.