Research Operations Coordinator: Admin & Project Support

Boehringer Ingelheim; Ridgefield (CT); On-site; USD 50,000 - 80,000; Full time

Job summary

WillHire, Inc. in Ridgefield, CT is seeking a Research Operations Coordinator to provide administrative and project-coordination support to the Discovery Research Coordination team.

The role manages purchase orders, invoices, travel arrangements, vendor onboarding and event logistics. You will help update databases, track action items, and communicate status across internal teams and external partners, using SAP/WeBuy, Outlook, Forms and PADS.

Qualifications

• Bachelor's degree required.
• Experience in administrative coordination and project support preferred.
• Knowledge of procurement, event logistics, and vendor onboarding a plus.

Responsibilities

• Create and amend purchase orders in SAP; manage goods receipts and follow up on invoices.
• Collect weekly action items from the DRC team and help keep deliverables on track.
• Administer processes and update relevant databases as assigned.
• Manage room reservations, audiovisual and catering for events; coordinate logistics.
• Prepare save-the-date invitations and develop feedback forms via Microsoft Forms.
• Coordinate vendor onboarding activities, including NDA preparation and risk assessments.
• Monitor the Lab Equipment Marketplace and support transfers.
• Support travel bookings for the DRC department.

Skills

Organizational skills

Communication

Multi-tasking

Vendor coordination

Travel management

Self-directed

Education

Bachelor's degree

Tools

WeBuy/SAP

Microsoft Outlook

Microsoft Forms

PADS

Job description

WillHire, Inc. in Ridgefield, CT is seeking a Research Operations Coordinator to provide administrative and project-coordination support to the Discovery Research Coordination team.

The role manages purchase orders, invoices, travel arrangements, vendor onboarding and event logistics. You will help update databases, track action items, and communicate status across internal teams and external partners, using SAP/WeBuy, Outlook, Forms and PADS.