Research Contract Specialist (Full Time, Days)

Miami Neuroscience Institute Baptist Health South Florida; Miami (FL); On-site; USD 65,000 - 95,000; Full time

Job summary

Miami Neuroscience Institute Baptist Health South Florida seeks a contract professional to facilitate and negotiate agreements with pharmaceutical, biotechnology, and academic partners. You will oversee contract drafting, review, and approvals within HRPP and OSP, ensuring compliance and timely execution.

The role requires 2–4 years in contract negotiation, with preference for clinical trials experience, pediatric research exposure, and related certifications.

Qualifications

• Bachelor's degree in Business Administration required; JD or MS preferred for advanced contracts
• 2–4 years experience in contract negotiation
• Experience in clinical trials contract negotiation highly preferred
• Experience in pediatric clinical research in a hospital setting preferred
• Clinical research certification (ACRP/MAGI/SOCRA) preferred
• Familiarity with Federal, State and international research regulations
• Excellent communication and relationship-building skills
• Detail-oriented with strong organizational skills
• Proficiency with Word, Excel, and PowerPoint

Responsibilities

• Ensures clinical research and related activities are performed in accordance with applicable regulations and policies.
• Creates, drafts, and reviews contractual agreements and grant documents.
• Performs initial and ongoing review and comments on contracts including AAHRPP language.
• Prepares contract approval timelines and leads follow-up to obtain approvals.
• Ensures contracts are accurate, complete, signed, and submitted timely.
• Conducts contract negotiations and participates in client interactions.
• Collaborates with General Counsel to review terms and develop templates.
• Ensures consistency of terms between informed consent forms and agreements.
• Manages dissemination and filing of contracts and client correspondence.
• Coordinates among clients, suppliers, and vendors to facilitate timely execution of agreements.
• Maintains up-to-date contract tracking and periodic internal updates.
• Prepares ad hoc reports and uses contract software to improve processes.
• Reviews, negotiates, and processes vendor agreements requested by leadership.
• Creates and manages study profiles in CTMS and coordinates with Finance for study numbers.

Skills

Contract negotiation

Clinical research

Communication skills

Regulatory knowledge

EMR systems

Clinical trial management software

Education

Bachelor's degree in Business Administration

Juris Doctorate or Master’s degree in a relevant field

Tools

EMR systems

Clinical Trial Management Software

Microsoft Office (Word, Excel, PowerPoint)

Job description

Description

Job Summary: Facilitates preparation and execution of contractual agreements with pharmaceutical, biotechnology, medical device and technology companies, academic institutions, and physician practices. Coordinates efforts to help ensure Research Institute, suppliers, and customers have contractual agreements in place that are clear, fair and legally binding. Oversees and coordinates day to day administrative functions associated with the contracting process within organization's Human Research Protections Program (HRPP) at the Research Institute and the Office of Sponsored Programs (OSP). Minimum Job Requirements: Bachelor's Degree Business Administration, or other relevant field required (Required) 2-4 years experience in contract negotiation

Qualifications

Knowledge, Skills and Abilities Juris Doctorate or Master's degree in relevant field preferred Prior experience in clinical trials contract negotiation highly preferred 3 years of research experience preferred Experience in pediatric clinical research in a hospital setting preferred Clinical research certification (such as ACRP, MAGI or SOCRA) preferred Experienced with electronic medical record and clinical trial management software applications preferred Working knowledge of Federal, State and/or International research regulations Excellent communication and relationship building skills Detail-oriented with excellent organizational skills Self-confident, flexible, and adaptable to change Demonstrated ability to manage multiple complex projects simultaneously Proficient with basic software applications including Word, Excel, and PowerPoint

ESSENTIAL JOB DUTIES

• Ensures clinical research and related activities are performed in accordance with all applicable Federal regulations, Research Institute, NCHS and sponsor policies and procedures.
• Creates, drafts, and reviews contractual agreements and grant award documents.
• Performs initial and ongoing review and provides comments on contractual agreements received from clients and suppliers including AAHRPP language.
• Prepares contract approval timelines with all parties involved and leads follow‑up efforts to obtain contract approval.
• Ensures contracts are accurate, complete, signed by the appropriate parties and submitted in a timely manner.
• Conducts contract negotiations and participates in client interactions.
• Engages with Nicklaus Children's Health System's General Counsel as needed to review contract terms and assist with developing research-appropriate contract templates.
• Ensures consistency of terms between informed consent forms and agreements.
• Manages dissemination and filing of contractual agreements through email and contract tracking database.
• Coordinates efforts, as directed, among Research Institute clients (internal and external), suppliers and vendors to facilitate timely execution of agreements Maintains up-to-date tracking of all contracts and client correspondence to provide periodic internal updates.
• Prepares ad hoc reports.
• Uses standard computer applications as well as legal/contract software to standardize and improve departmental processes and tracking.
• Reviews, negotiates, and processes vendor agreements and correspondence as requested by Research Institute and OSP leadership.
• Creates and manages study profiles within the Clinical Trial Management System (CTMS).
• Assigns internal financial tracking number to each study and communicates with Finance in order to activate the number in Nicklaus Children's Health System's financial system.

Job

Clerical/Administrative

Department

OFFICE OF SPONSORED PROGRAMS-2100-310950

Job Status

Professional