Clinical Research Contract Specialist (Full Time, Days)

Nicklaus Children's; Miami (FL); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Nicklaus Children's Health System is seeking a Research Contract Specialist to facilitate the creation and execution of contracts with pharma, biotech, and academic partners. You will coordinate reviews, ensure compliance with HRPP/OSP policies, and maintain thorough contract records.

The role requires a Bachelor’s in a related field and 2–4 years of contract negotiation experience, with strong communication and organizational skills.

Qualifications

• Bachelor's degree in Business Administration or related field is required.
• 2–4 years of contract negotiation experience required.

Responsibilities

• Draft, review, and negotiate contractual agreements and grant documents.
• Coordinate contract approvals and timelines among stakeholders.
• Ensure contracts are accurate, complete and compliant with applicable regulations.
• Engage with General Counsel for review of terms and templates.
• Maintain contract tracking and documentation in CTMS or equivalent system.

Skills

Communication

Relationship building

Organizational skills

Attention to detail

Project management

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Education

Bachelor's degree in Business Administration or related field

Juris Doctorate or Master's degree in relevant field (preferred)

Tools

Contract management software

Electronic medical record systems

Job description

Job Description - Research Contract Specialist (Full Time, Days) (301954)

Job Description

Research Contract Specialist (Full Time, Days) - 301954

Description

Job Summary

Facilitates preparation and execution of contractual agreements with pharmaceutical, biotechnology, medical device and technology companies, academic institutions, and physician practices. Coordinates efforts to help ensure Research Institute, suppliers, and customers have contractual agreements in place that are clear, fair and legally binding. Oversees and coordinates day to day administrative functions associated with the contracting process within organization's Human Research Protections Program (HRPP) at the Research Institute and the Office of Sponsored Programs (OSP).

Qualifications

• Bachelor's Degree Business Administration, or other relevant field required (Required)
• 2-4 years experience incontract negotiation

Knowledge, Skills and Abilities

• Juris Doctorate or Master’s degree in relevant field preferred
• Prior experience in clinical trials contract negotiation highly preferred
• 3 years of research experience preferred
• Experience in pediatric clinical research in a hospital setting preferred
• Clinical research certification (such as ACRP, MAGI or SOCRA) preferred
• Experienced with electronic medical record and clinical trial management software applications preferred
• Working knowledge of Federal, State and/or International research regulations
• Excellent communication and relationship building skills
• Detail-oriented with excellent organizational skills
• Self-confident, flexible, and adaptable to change
• Demonstrated ability to manage multiple complex projects simultaneously
• Proficient with basic software applications including Word, Excel, and PowerPoint

ESSENTIAL JOB DUTIES

• Ensures clinical research and related activities are performed in accordance with all applicable Federal regulations, Research Institute, NCHS and sponsor policies and procedures.
• Creates, drafts, and reviews contractual agreements and grant award documents.
• Performs initial and ongoing review and provides comments on contractual agreements received from clients and suppliers including AAHRPP language.
• Prepares contract approval timelines with all parties involved and leads follow-up efforts to obtain contract approval.
• Ensures contracts are accurate, complete, signed by the appropriate parties and submitted in a timely manner.
• Conducts contract negotiations and participates in client interactions.
• Engages with Nicklaus Children’s Health System’s General Counsel as needed to review contract terms and assist with developing research-appropriate contract templates.
• Ensures consistency of terms between informed consent forms and agreements.
• Manages dissemination and filing of contractual agreements through email and contract tracking database.
• Coordinates efforts, as directed, among Research Institute clients (internal and external), suppliers and vendors to facilitate timely execution of agreements
• Maintains up-to-date tracking of all contracts and client correspondence to provide periodic internal updates.
• Prepares ad hoc reports.
• Uses standard computer applications as well as legal/contract software to standardize and improve departmental processes and tracking.
• Reviews, negotiates, and processes vendor agreements and correspondence as requested by Research Institute and OSP leadership.
• Creates and manages study profiles within the Clinical Trial Management System (CTMS).
• Assigns internal financial tracking number to each study and communicates with Finance in order to activate the number in Nicklaus Children's Health System's financial system.

Department

OFFICE OF SPONSORED PROGRAMS-2100-310950