Contract Administrator II - National Center for Clinical Trials (NCCT)

Atrium Health; Charlotte (NC); On-site; USD 60,000 - 90,000; Full time

Job summary

Atrium Health is seeking an OSP Administrator II to provide direct administrative support for research-related activities, managing proposal submission, approvals, and awards. This role emphasizes data integrity and adherence to grant and contract parameters across the lifecycle.

You will serve as the primary contact for Principal Investigators, Department Administrators, and sponsors on pre-award, post-award, contracting, and reporting issues, ensuring compliance and timely communication.

Qualifications

• Bachelor's degree or an equivalent combination of education and experience, with one year of experience.
• Pre-award, post-award or contracting skills preferred.
• Experience in grants/contracts management and data tracking is desirable.

Responsibilities

• Supports faculty and department administrators in grant/contract life cycle stages.
• Reviews budgets and terms for compliance with grant/contract requirements.
• Performs data management and reporting for pre-award and post-award activities.
• Coordinates with IRB, IACUC, and COI to ensure compliance.
• Negotiates contract language and coordinates with Legal/Management as needed.
• Acts as the primary contact for investigators and sponsors on pre-award, post-award, contracting, and reporting issues.

Skills

Detail-oriented

Excellent organization

Time management

Strong communication

Negotiation

Teamwork

Adaptability

Analytical skills

Problem solving

Education

Bachelor's degree or equivalent combination of education and experience

Tools

Microsoft Office

Job description

Job Summary

Provides direct administrative support for research-related activities at the institution. Ensures proposals are submitted in a timely manner, tracks approval process, follows up on grants/contracts signature, and sets up awards. Ensures efficient data management and provides guidance on grant and contract parameters. Manages compliance by working with IRB, IACUC, & COI. These responsibilities span all aspects of the grants/contracts award lifecycle and all elements of pre-award planning and evaluation of business processes. Works as a member of a cohesive pre- and post-award, and contracts team, providing well-rounded support. Serves as primary customer service contact to clients (Principal Investigators, Department Administrators, sponsors, etc.) on a wide range of pre-award, post-award, contracting, and reporting issues.

Job Summary

Provides direct administrative support for research-related activities at the institution. Ensures proposals are submitted in a timely manner, tracks approval process, follows up on grants/contracts signature, and sets up awards. Ensures efficient data management and provides guidance on grant and contract parameters. Manages compliance by working with IRB, IACUC, & COI. These responsibilities span all aspects of the grants/contracts award lifecycle and all elements of pre-award planning and evaluation of business processes. Works as a member of a cohesive pre- and post-award, and contracts team, providing well-rounded support. Serves as primary customer service contact to clients (Principal Investigators, Department Administrators, sponsors, etc.) on a wide range of pre-award, post-award, contracting, and reporting issues.

Education/Experience

• Bachelor's degree or an equivalent combination of education and experience with one year of experience from which comparable knowledge and skills can be acquired.
• Pre-award, post-award or contracting skills preferred.

Essential Functions

The OSP Administrator II is expected to work at either the technical or non-technical competency level indicated for the respective area of clinical trial contracts, including but not limited to confidential disclosure agreements, clinical trial agreements, collaboration agreements and data use/data sharing agreements.

• Supports faculty members and department administrators in the various stages of grant and/or contract life cycle.
• Demonstrates knowledge and understanding of institutional cost policies and multiple funding agency guidelines including federal, state, private foundations, and associations and the application of these policies to budgets for the various stages of the grant and/or contract life cycle is required. Demonstrates understanding of all systems and applications utilized for storage and retrieval of data.
• Understands the negotiation, documentation, and financial grants management process related to each stage of the grant and/or contract life cycle.
• Reviews financial information to ensure budgets and terms agree with grant or contract documentation and compliance with institution and granting agency requirements to provide assistance to stakeholders involved in the various stages of the grant and/or contract life cycle. Consults with supervisor as appropriate.
• Reviews financial information to ensure compliance with institution and granting agency requirements to provide assistance to stakeholders involved in the various stages of the grant and/or contract life cycle.
• Develops understanding of appropriateness of consultation with institutional management and/or Legal Department related to contract language, financial, and post-execution monitoring of agreements.
• Provides support and guidance to stakeholders for grants and/or contracts entered into by the institution. Demonstrates a basic understanding of concepts and principles of contracts and grants, with a strong desire and motivation to gain additional knowledge and expertise.
• Demonstrates knowledge and understanding to fulfill reporting requirements of grants and/or contracts awarded. Demonstrates strong communication skills with a desire to improve skills to provide good customer care.
• Represents and promotes the institution's research activities at meetings.
• Maintains a positive working relationship with stakeholders and provides needed support during the contract’s life cycle.
• Assists and supports the formulation and implementation of policies and procedures relating to the administration of contracts.
• Performs other related duties incidental to the work described herein.

Skills/Qualifications

• Highly detail oriented Highly organized with a focus on teamwork, creating usable and accessible administrative tools
• Ability to complete tasks efficiently and independently
• Ability to learn changing technologies related to grants and contracts management
• Strong planning and organizational skills with the ability to manage multiple priorities/deadlines
• Demonstrated proficiency in Microsoft Office, Word, Excel, PowerPoint applications
• Ability to understand, interpret and apply laws, regulations, and policies
• Ability to learn and improve negotiation skills, composition and analysis of business contract terms and language
• Exceptional interpersonal, oral, and written communication skills to work effectively with a large and diverse constituency including senior leadership, faculty, support staff, granting agencies, and vendors

Work Environment

• Clean, well-lit, comfortable office environment
• May be subject to interruptions