Research Administrator Assistant

University of Kentucky; Lexington (KY); Remote; USD 40,000 - 60,000; Full time

Job summary

An established industry player is seeking a Research Administrator Assistant to support the Office of Sponsored Projects Administration. This role involves setting up sponsored project accounts, ensuring data accuracy, and processing account modifications. Ideal candidates will be detail-oriented and possess strong communication skills, ensuring collaboration with various stakeholders. The position offers the flexibility of remote work for those with prior research administration experience. Join a vibrant community in Lexington, known for its safety and excellent educational opportunities, and contribute to impactful projects in research administration.

Benefits

200% match on retirement contributions

Health, dental, and vision coverage

Tuition benefits for classes at UK

Qualifications

• Must be highly adaptable and detail-oriented.
• Effective communication skills are essential.

Responsibilities

• Set up new sponsored project accounts in the OSPA database.
• Process account modifications and ensure compliance with guidelines.
• Resolve post-award issues and maintain accurate documentation.

Skills

Grant Management

Data Accuracy

Communication

Detail Orientation

Education

Bachelor's Degree

Related Experience

Job description

Click here for more information about equivalencies:

Required License/Registration/Certification

None

Physical Requirements

Sitting at computer for extended periods; and repetitive motion related to computer use.

Shift

8:00 am-5:00 pm; Monday-Friday; and additional hours as needed to complete job duties.

Job Summary

The Office of Sponsored Projects Administration ( OSPA ) is seeking a Research Administrator Assistant.

This position is eligible for remote work for candidates with prior research administration experience.

Responsibilities include, but are not limited to …

• setting up new sponsored project accounts in the OSPA database
• ensuring data accuracy before transferring accounts to Research Financial Services ( RFS )
• processing account modifications such as no-cost extensions, PI or personnel changes, and budget revisions
• ensuring all changes and budget revisions comply with sponsor and institutional guidelines before processing
• resolving post-award issues with award review, account set-up, and associated business processes within area of specialization or responsibility
• ensuring appropriate documentation of sponsored project proposal and award activities and/or retention per standard OSPA processes to ensure proper proposal and award records, documentation of completed processes, and to prepare UK and PIs for audits

The ideal applicant must be highly adaptable, detail-oriented, and an effective communicator, ensuring excellent service and collaboration with internal and external stakeholders.

The University of Kentucky uses equivalencies in determining if a potential applicant meets the minimum education and experience. Related experience can be substituted for education. Click here for more information about equivalencies: http://www.uky.edu/hr/employment/working-uk/equivalencies


The Department
OSPA is responsible for administering over $480 million in extramural grants and contracts awarded through the University of Kentucky Research Foundation. Services are available to all University faculty and staff and include: advice and assistance with budget preparation and other administrative requirements of proposals; proposal submission; review, negotiation and acceptance of awards; interpretation and information regarding sponsor policies and regulations; preparation of subcontract documents; administration of UK’s Conflict of Interest Policy. More information about the department can be found at: https://www.research.uky.edu/office-sponsored-projects-administration

UK Benefits
The University of Kentucky is proud to offer a benefits package that helps us recruit and retain the very best faculty and staff. In addition to your take-home pay, your benefits package is a major component of your total compensation at UK. These benefits include our 200 percent match on eligible retirement contributions; competitive health, dental, and vision coverage; tuition benefits for classes at UK, and much more. To learn more about these benefits, please visit: https://hr.uky.edu/employment/our-benefits .

UK, located in Lexington, KY, is the ninth-largest economic company in the state. Lexington has been ranked as one of the nation’s best places to live and work, and offers a vibrant community for professionals and their families. Lexington is safe, affordable, and offers excellent education opportunities, and is home to several Fortune 500 companies and the University of Kentucky. More information regarding Lexington can be found at: https://vimeo.com/302892787 Multiple positions available. Review of applications will begin immediately, and applications will be accepted until the deadline date or until all positions are filled which could be prior to deadline date listed.

Skills / Knowledge / Abilities

Does this position have supervisory responsibilities?

Does this position have supervisory responsibilities? No

Preferred Education/Experience

Deadline to Apply

Deadline to Apply 05/15/2025

Our University Community

We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.


As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.


Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• * Please select the option that best represents your number of full years paid, full-time, employment experience working with grants, grant management, and/or sponsored research administration.
  • None
  • More than 0, up through 1 year
  • More than 1 year, up through 3 years
  • More than 3 years, up through 5 years
  • More than 5 years