Research Administrator

Dartmouth College; Hanover, Northern (NH, KY); Hybrid; USD 57,000 - 71,000; Full time

Job summary

Dartmouth College in Hanover, NH is seeking a Research Administrator to provide financial and administrative management for sponsored project budgets across multiple sources. You will monitor expenditures, prepare reports, and advise investigators on budget implications.

Responsibilities include developing budgets for subcontracts, coordinating with the Office of Sponsored Projects, and ensuring compliance with college and sponsor policies. This is a regular full-time, 40-hour remote position.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Experience managing complex research budgets and grants.
• Strong accounting, organizational and interpersonal skills.

Responsibilities

• Develop and manage budgets for grants and operating funds.
• Monitor expenses and revenues; provide regular budget status reports.
• Collaborate with offices to ensure compliance with policies and sponsor requirements.
• Advise investigators on financial implications of proposed projects.

Skills

Financial management

Grant budgeting

Data analysis

Communication

Collaboration

Attention to detail

Education

Bachelor's degree

Tools

Database management

Spreadsheets

Accounting software

Job description

Please see Special Instructions for more details.

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

Position Information

Posting date 09/22/2026

Open Until Filled Yes

Position Number

Position Number 1127650

Position Title

Position Title Research Administrator

Hiring Range Minimum

Hiring Range Minimum $56,500

Hiring Range Maximum

Hiring Range Maximum $70,600

Union Type

Union Type Not a Union Position

SEIU Level

SEIU Level Not an SEIU Position

FLSA Status

FLSA Status Exempt

Employment Category

Employment Category Regular Full Time

Scheduled Months per Year

Scheduled Months per Year 12

Scheduled Hours per Week

Scheduled Hours per Week 40

Schedule

Location of Position

Remote

Is this a term position?

Is this a term position? No

If yes, length of term in months.

If yes, length of term in months. NA

Is this a grant funded position?

Is this a grant funded position? No

Position Purpose

To provide financial and administrative management and analysis for sponsored project budgets including multiple funding sources, multi-site research projects, or program projects. Applies an understanding of the principles and practices of financial and grants management during proposal development, financial management of awarded projects to support research objectives in the accomplishment of financial and administrative activities.

Description

Required Qualifications - Education and Yrs Exp

Required Qualifications - Education and Yrs Exp Bachelors or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities

• Demonstrated experience required to manage complex research projects financially.
• Excellent accounting, management, organizational, and interpersonal skills.
• Ability to work effectively, independently, and as a team member.
• Willingness and ability to exercise judgment and initiative and professionally interact with faculty, staff, and outside agencies.
• Flexibility and openness to change.
• Ability to plan work, set priorities, and respond to pressures, deadlines, and changes in schedules and priorities.
• Attention to detail and accuracy.
• Ability to maintain confidentiality and security of sensitive information.
• Proficiency in database management, spreadsheets, and other computer software.
• Shows a positive attitude and drive to grow.

Preferred Qualifications

• Experience in not-for-profit accounting and grants management in an educational and/or research setting preferred.
• Familiarity with Dartmouth College accounting systems and procedures.

Department Contact for Recruitment Inquiries

Department Contact for Recruitment Inquiries Courtney Baker

Department Contact Phone Number

Department Contact Phone Number [phone]

Department Contact for Cover Letter and Title

Department Contact for Cover Letter and Title Department of Epidemiology

Department Contact's Phone Number

Equal Opportunity Employer

Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job? Not an essential function

Special Instructions to Applicants

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

Develops, justifies and administers budgets for grants, reserves and operating budgets. Independently anticipates fluctuations in funding and makes financial recommendations to investigators. Monitors expenses and revenues for accounts, identifying, researching and correcting errors on a timely basis to ensure costs are properly allocated and economies are achieved through the bid process, joint procurement, and pursuing discounts. Collaborates with Office of Sponsored Projects, Geisel, and Dartmouth-Hitchcock to ensure compliance with Dartmouth and granting agency policies. Advises department faculty and staff with respect to those policies. In collaboration with department operations, formulates departmental fiscal and administrative policies and procedures. Performs in-depth analyses of the financial impact of implementing proposed new research projects, terminating existing projects, introducing new research services, etc. Collaborates with principal investigators in developing plans (and contingency plans) to meet identified needs. Develops and sets up budgets for subcontracts; reviews sub-contractor submissions to ensure costs are realistic; directs changes where required. Interprets Dartmouth and sponsor policies to faculty and staff on issues such as allowable costs, charging mechanisms, capital equipment purchases, and use of consultants. Provides principal investigators with regular budget status reports summarizing expenditures to- date and projected expenditures to end of budget period; advises on potential budgetary problems.

Percentage Of Time

Percentage Of Time 25

Description

Supervises the processing of procurement as it relates to the operating and grant portfolio. Performs continuing review and analysis of accounting practices. Participates in year-end closing process. Prepares payables, deposits, wage transfers and journal transfers. Reconciles monthly reports and resolves discrepancies.

Percentage Of Time

Percentage Of Time 15

Description

Advises on the framing of grant proposals so as to be responsive to sponsoring agency interests. Assists faculty, Post Docs, students, and senior staff in preparing proposals to funding sources including development of complex budgets for large proposal submission and ensuring completion of all sponsor and Dartmouth administrative requirements. Translates research plans into scope of work; identifies areas (e.g., laboratory costs, manpower, equipment, supplies, communications, transportation, administrative etc.) in which costs will be incurred, develops estimates of such costs, and budgets accordingly. In conjunction with Office of Sponsored Projects, assists faculty with electronic proposal submissions and other electronic research related processes. Serves as a resource to staff and PIs on regulatory, compliance, and sponsor requirements. Organizes training as needed in areas related to compliance and disseminate pertinent regulatory changes. Organizes process improvement and training initiatives related to pre-award and post-award activities. Formulates fiscal and administrative procedures for research programs. Develops responses to issues associated with administration of research activities. Assists with allocating space and equipment, coordinating with other departments and centers when necessary. Procures and oversees maintenance of equipment; sells/disposes of equipment no longer needed. Interacts with representatives of Dartmouth College, Geisel, Dartmouth-Hitchcock, other academic institutions, and private foundations to provide information requested, seek clarification of requirements, and collaborate on issues of mutual interest.

Percentage Of Time

Percentage Of Time 25

Description

Advises faculty, search chairs, and staff on Dartmouth College and Geisel recruitment policies. Assures compliance with affirmative action requirements. Assists with the recruitment of research staff as required by principal investigators.

Percentage Of Time

Percentage Of Time 10

Description

Develops and maintains personnel FTE distributions based on grant and department budgets. Manages the payroll authorization and adjustment process for the department. Monitors payroll funding levels; anticipates, identifies potential payroll shortfalls; communicates and advises investigators and department on shortfalls and initiates changes as necessary. Monitors supervisor approval in Kronos. Oversees management of labor suspense and clearing accounts.

Percentage Of Time

Percentage Of Time 10

Description

Ensures compliance with College, and granting agency fiscal and sponsored research polices and advises research team with respect to these policies. Serves as a resource to investigators and staff on regulatory, compliance, and sponsor requirements. Interacts with representatives from the Geisel School of Medicine, Dartmouth College, DHMC , and grant sponsors to provide information requested, seek clarification of requirements, and collaborate on issues of mutual interest. Assists in priority setting and coordination of finance and administrative staff activities to assure that departmental needs, standards, goals, and deadlines are met. Represents the Department on College, Geisel School, and Dartmouth-Hitchcock committees and at other forums.

Percentage Of Time

Percentage Of Time 15

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-- Demonstrates professionalism and collegiality through actions, interactions, and communications with others appropriate to an environment that is welcoming to all.

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-- Performs other duties as assigned.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * How did you learn about this employment opportunity?
  • Current Dartmouth employee (Please specify full name below)
  • Word of mouth
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  • [e-mail] email outreach (includes Job Alert notifications, marketing emails from Talent Acquisition)
  • Recruiter (Please specify full name or event below)
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  • Dartmouth’s Job Board (searchjobs.dartmouth.edu)
  • Other (Please specify below)
• If you would like to add more information to your answer, please specify here:

  (Open Ended Question)

Documents Needed to Apply

Required Documents

• Resume
• Cover Letter

Optional Documents

Dartmouth College Office of Human Resources | 7 Lebanon Street Suite 203 | Hanover, NH 03755 | Ph 603.646.3411 | [e-mail]