Repcon, Personnel Clerk

EMCOR Group; Corpus Christi (TX); On-site; USD 40,000 - 52,000; Full time

Job summary

EMCOR Group in Corpus Christi, Texas invites a detail-oriented Administrative Coordinator to join our team supporting HR, Payroll, and project operations. You will act as liaison among management, employees, clients, and vendors, ensure accurate personnel documentation, and route inquiries with professionalism.

Responsibilities include processing new hire forms, maintaining confidential files, coordinating onboarding activities, and generating reports.

Qualifications

• Strong verbal and written communication skills.
• Excellent organizational and multitasking abilities.
• High level of accuracy and discretion with confidential information.
• Proficient in Microsoft Office applications (Word, Excel, Outlook, Teams).
• Ability to work independently and within a team environment.
• Knowledge of personnel administration and recordkeeping practices preferred.

Responsibilities

• Serve as liaison between management, supervisors, employees, clients, and vendors.
• Process incoming personnel forms ensuring completeness and coding data.
• Receive, screen, and route calls professionally.
• Assist with preparation, typing, proofreading, and distribution of management documents.
• Coordinate and track personnel-related transactions and onboarding activities.
• Maintain employee records and confidentiality across regulations.
• Generate reports and provide administrative support regarding workforce activity.
• Schedule meetings and organize departmental files and records.

Skills

Communication

Organization

Attention to detail

MS Office

Tools

MS Word

MS Excel

MS Outlook

MS Teams

Job description

About Us

We have earned a reputation for leading the industry in turnarounds, specialty welding, construction, pipe fabrication, and maintenance. Backed by a team of talented supervisors and craft professionals, we are prepared to tackle the toughest jobs for clients in the refining, chemical, petrochemical, renewables, and midstream industries.

Job Summary

• Responsible for serving as a liaison between corporate management, supervisors, employees, departments, clients, vendors, and other business partners.
• Process all incoming personnel forms in accordance with established procedures, including verifying document completeness, coding data, and ensuring accurate processing.
• Professionally receive, screen, and route incoming telephone calls to the appropriate individuals or departments.
• Assist with the preparation, typing, and distribution of management-approved documentation to clients for final approval, as well as to project and corporate management teams.
• Perform additional duties and special assignments as directed by the supervisor.

Essential Duties & Responsibilities

• Serve as a key point of contact and liaison between corporate management, project management, supervisors, employees, clients, vendors, and other internal and external stakeholders. Maintain professional communication and foster positive working relationships across all levels of the organization.
• Process and maintain personnel documentation in accordance with company policies and established procedures. Review all incoming personnel forms for accuracy, completeness, and compliance; verify supporting documentation; code and enter data into applicable systems; and ensure timely processing of personnel transactions.
• Maintain employee records and personnel files, ensuring confidentiality, accuracy, and compliance with company policies, client requirements, and applicable federal, state, and local regulations.
• Receive, screen, and direct incoming telephone calls, emails, and visitor inquiries in a professional and courteous manner. Provide information, answer routine questions, and elevate issues to the appropriate personnel when necessary.
• Assist with the preparation, typing, proofreading, formatting, and distribution of management-approved correspondence, reports, personnel actions, and other documentation to clients, project teams, and corporate management for review, approval, and recordkeeping purposes.
• Coordinate and track personnel-related transactions, including new hire processing, employee status changes, transfers, terminations, leave requests, and other employment-related activities while ensuring all required documentation is properly completed and submitted.
• Support onboarding activities by assisting with employment paperwork, orientation scheduling, badge requests, client-required documentation, and other administrative functions necessary to facilitate a smooth employee onboarding experience.
• Monitor and maintain personnel databases, spreadsheets, and tracking logs to ensure current and accurate workforce information is readily available for reporting and operational needs.
• Generate reports, compile data, and provide administrative support to management regarding workforce activity, personnel metrics, staffing updates, and project-specific requirements.
• Assist with scheduling meetings, coordinating appointments, arranging travel when required, and organizing departmental files and records to support efficient office operations.
• Ensure compliance with company policies, client requirements, safety programs, and established personnel procedures while maintaining a high level of professionalism and confidentiality.
• Collaborate with other departments, including Payroll, Human Resources, Recruiting, Safety, Accounting, and Operations, to facilitate the accurate and timely flow of personnel information.
• Identify process improvement opportunities and recommend administrative efficiencies that enhance the effectiveness and accuracy of personnel operations.
• Prioritize multiple assignments in a fast-paced environment while meeting deadlines and maintaining a high degree of attention to detail and organizational effectiveness.
• Perform additional duties, special projects, and assignments as directed by management to support departmental and organizational objectives.

Qualifications

• Strong verbal and written communication skills with the ability to interact professionally with employees, management, clients, and vendors.
• Excellent organizational, time management, and multitasking abilities.
• High level of accuracy and attention to detail.
• Ability to handle confidential and sensitive information with discretion.
• Proficient in Microsoft Office applications, including Word, Excel, Outlook, and Teams.
• Ability to work independently while also contributing effectively within a team environment.
• Knowledge of personnel administration, recordkeeping practices, and general office procedures preferred.

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success.

Equal Opportunity Employer/Veterans/Disabled.

Affirmative Action Policy

Please review our Affi...**

Notice to Prospective Employees

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.