Rental & Logistics Coordinator

Keystone Clearwater Solutions, LLC.; King of Prussia (PA); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Paid Holidays

Medical / Dental / Vision coverage

Health savings account (HSA)

Company Paid Life Insurance and Accial

Voluntary Life Insurance

401k with a company match

Paid Time Off

Employee Assistance Program

Professional Development Programs

Employee Referral Programs

Voluntary Benefits Offered

Job summary

Keystone Clearwater Solutions, LLC. is seeking a detail‑oriented Rental Coordinator to support planning, procurement, and logistics of rental equipment for multiple projects in the King of Prussia area.

You will coordinate vendor relationships, track inventory, and ensure equipment is delivered on time and within budget. The role requires strong organizational skills, proficiency with Microsoft Office, and the ability to coordinate across operations, drivers, and suppliers in a fast‑paced

Qualifications

• High School Diploma or equivalent.
• Strong organizational and time management with multitasking.
• Strong communication skills, verbal and written.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).
• Valid driver's license.
• Ability to operate forklift or heavy equipment or willingness to learn.
• Ability to work standard yard hours with occasional weekend support.
• Experience in rental coordination, logistics, yard operations, or oil & gas.
• Experience with CRM or operational tracking systems.
• Experience managing vendors and procurement processes.

Responsibilities

• Coordinate acquisition of supplies, materials, and rental equipment.
• Manage rental equipment lifecycle including on/off rent.
• Create and manage purchase orders ensuring pricing accuracy.
• Maintain vendor relationships and identify new vendors to support needs.
• Review daily documentation for accuracy and completeness.
• Monitor inventory levels and order equipment and parts as needed.
• Coordinate scheduling and use of trucks, trailers, and equipment with operations teams.
• Maintain accurate tracking of rental and owned assets for billing and operations.
• Organize yard resources using tracking systems and inventory tools.
• Oversee maintenance coordination and yard upkeep including storage.
• Ensure timely delivery of equipment, tools, and materials to job sites.
• Assist with resolving operational and personnel issues within the yard.
• Coordinate scheduling, dispatch, and transportation logistics for operations.
• Manage relationships with third-party transportation providers.
• Monitor driver activity to ensure compliance with DOT, OSHA, EPA, and standards.
• Support scheduling of drivers including hours, overtime, and deployment needs.

Skills

Organizational skills

Microsoft Office

Communication skills

Driver's license

Forklift operation

Rental coordination experience

Education

High School Diploma

Tools

CRM software

Tracking systems

Job description

Keystone Clearwater Solutions, LLC. is seeking a detail‑oriented Rental Coordinator to support planning, procurement, and logistics of rental equipment for multiple projects in the King of Prussia area.

You will coordinate vendor relationships, track inventory, and ensure equipment is delivered on time and within budget. The role requires strong organizational skills, proficiency with Microsoft Office, and the ability to coordinate across operations, drivers, and suppliers in a fast‑paced