Rental & Fleet Operations Coordinator

Group1 Automotive, Inc.; Arlington, Northern (TX, KY); Hybrid; USD 38,000 - 48,000; Full time

Job summary

Group 1 BMW of Arlington is seeking a detail-oriented Rental Administrator to supervise daily operations of the rental and loaner fleet, ensuring vehicles are available, properly assigned, documented, and maintained.

You will coordinate reservations, check vehicles in/out, verify licenses and insurance, and work closely with the service and accounting teams to deliver a smooth rental experience and accurate records.

Qualifications

• Previous dealership experience preferred.
• Loaner fleet or rental vehicle experience a plus.
• Strong customer service and communication skills.
• Excellent organizational and administrative abilities.
• Experience with dealership management systems preferred.
• Ability to multitask in a fast-paced environment.
• Proficiency with Microsoft Office and data entry.
• Valid driver's license with a clean driving record.

Responsibilities

• Coordinate loaner and rental vehicle reservations.
• Check vehicles in and out to customers.
• Verify driver's licenses, insurance, and rental agreements.
• Maintain accurate fleet inventory records.
• Monitor vehicle availability, mileage, registration, and maintenance needs.
• Process rental contracts, payments, and billing.
• Work closely with the service department to provide loaner vehicles for service customers.
• Track vehicle damage and coordinate repairs when necessary.
• Prepare reports related to fleet utilization and revenue.
• Ensure compliance with dealership policies, insurance requirements, and state regulations.

Skills

Customer service

Organization

Communication skills

Multitasking

MS Office

Tools

CDK

Reynolds & Reynolds

Dealertrack

Job description

Group 1 BMW of Arlington is seeking a detail-oriented Rental Administrator to supervise daily operations of the rental and loaner fleet, ensuring vehicles are available, properly assigned, documented, and maintained.

You will coordinate reservations, check vehicles in/out, verify licenses and insurance, and work closely with the service and accounting teams to deliver a smooth rental experience and accurate records.