Rental & Events Coordinator Assistant (Arboretum)

North Carolina State University; North Carolina; On-site; USD 43,000 - 45,000; Full time

Benefits offered by this job

Medical, Dental, and Vision

Retirement Programs

Paid Time Off and Other Leave Programs

Tuition and Academic Assistance

Job summary

NC State University’s JC Raulston Arboretum is seeking a Rental Coordinator Assistant to support rental and events operations in Raleigh, NC. The role involves organizing rental details, layouts, client communications, and onsite event support to ensure a memorable guest experience.

The successful candidate will assist with room layouts, scheduling site visits, and coordinating logistics for events, with some nights and weekends required to accommodate programs like Moonlight in the Garden and

Qualifications

• High School Diploma or equivalent required; one year of related office experience preferred.
• Preferred qualifications include experience with program marketing, social media, and/or graphic design.
• Experience with Google Forms, Filemaker, Excel/Google Sheets, PowerPoint, Canva is a plus.

Responsibilities

• Support the Rental Coordinator in all details to facilitate and organize rental clients.
• Create and/or facilitate room/garden layouts for rentals.
• Communicate with rental clients via phone, email, or in person.
• Assist with event logistics and promotion for annual fundraising events.
• Open/close buildings and assist with front desk and visitor center operations.
• Provide onsite support to ensure a positive guest experience.

Skills

Prioritizing tasks

Marketing experience

Social media

Graphic design

Education

High School Diploma or equivalent

Tools

Google Forms

Filemaker

Excel/Google Sheets

PowerPoint

Canva

Job description

NC State University’s JC Raulston Arboretum is seeking a Rental Coordinator Assistant to support rental and events operations in Raleigh, NC. The role involves organizing rental details, layouts, client communications, and onsite event support to ensure a memorable guest experience.

The successful candidate will assist with room layouts, scheduling site visits, and coordinating logistics for events, with some nights and weekends required to accommodate programs like Moonlight in the Garden and