Rental Coordinator Assistant — Garden Events

NC State University; Raleigh (NC); On-site; USD 43,000 - 45,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Flexible Spending Account

Retirement Programs

Disability Plans

Life Insurance

Accident Plan

Paid Time Off and Other Leave Programs

12 Holidays Each Year

Tuition and Academic Assistance

Job summary

NC State University’s JC Raulston Arboretum is seeking a detail-oriented Rental Coordinator Assistant to support rental and events operations in Raleigh. The role requires strong guest service, organizational, and tech-savvy skills to manage multiple events and inquiries.

The position offers a schedule that may include nights and weekends, with compensation commensurate with experience. Minimum education includes a high school diploma and one year of related office work, and the department

Qualifications

• High School Diploma or equivalency and one year of related office experience or equivalent.
• Experience with Google Forms, Filemaker, Excel/Google Sheets, PowerPoint, Canva.
• Strong prioritization and time-management abilities.
• Experience in program marketing, social media, or graphic design is a plus.

Responsibilities

• Support the Rental Coordinator in all details to facilitate rental clients.
• Create and facilitate room/garden layouts for rentals.
• Collect required information for rental needs via scheduled communications.
• Serve as visitor services mentor to support rental staff, students and volunteers.
• Ensure positive guest experiences by applying Arboretum policies and guidelines.
• Coordinate event logistics, planning, and facilitation for fundraising programs.
• Assist with ticket sales, promotion, and promotional content creation.
• Provide onsite support to ensure successful rental experiences.

Skills

Google Forms

Filemaker

Excel/Google Sheets

PowerPoint

Canva

Education

High School Diploma or equivalency

Tools

Microsoft Office

Job description

NC State University’s JC Raulston Arboretum is seeking a detail-oriented Rental Coordinator Assistant to support rental and events operations in Raleigh. The role requires strong guest service, organizational, and tech-savvy skills to manage multiple events and inquiries.

The position offers a schedule that may include nights and weekends, with compensation commensurate with experience. Minimum education includes a high school diploma and one year of related office work, and the department