Rental Coordinator Assistant - JC Raulston Arboretum

North Carolina State University; North Carolina; Vor Ort; USD 43.000 - 45.000; Vollzeit

Benefits dieser Stelle

Medical, Dental, and Vision

Retirement Programs

Paid Time Off and Other Leave Programs

Tuition and Academic Assistance

Zusammenfassung

NC State University’s JC Raulston Arboretum is seeking a Rental Coordinator Assistant to support rental and events operations in Raleigh, NC. The role involves organizing rental details, layouts, client communications, and onsite event support to ensure a memorable guest experience.

The successful candidate will assist with room layouts, scheduling site visits, and coordinating logistics for events, with some nights and weekends required to accommodate programs like Moonlight in the Garden and

Qualifikationen

• High School Diploma or equivalent required; one year of related office experience preferred.
• Preferred qualifications include experience with program marketing, social media, and/or graphic design.
• Experience with Google Forms, Filemaker, Excel/Google Sheets, PowerPoint, Canva is a plus.

Aufgaben

• Support the Rental Coordinator in all details to facilitate and organize rental clients.
• Create and/or facilitate room/garden layouts for rentals.
• Communicate with rental clients via phone, email, or in person.
• Assist with event logistics and promotion for annual fundraising events.
• Open/close buildings and assist with front desk and visitor center operations.
• Provide onsite support to ensure a positive guest experience.

Kenntnisse

Prioritizing tasks

Marketing experience

Social media

Graphic design

Ausbildung

High School Diploma or equivalent

Tools

Google Forms

Filemaker

Excel/Google Sheets

PowerPoint

Canva

Jobbeschreibung

Posting Details

Job Posting Information

Posting Number: PG195268SP

Internal Recruitment: No

Working Title: Rental Coordinator Assistant - JC Raulston Arboretum

Anticipated Hiring Range: Commensurate with experience ($42,500 - $45,000)

Work Schedule: Schedule determined by rental needs (some nights and weekends will be required)

Job Location: Raleigh, NC

Department: Horticulture - JC Raulston Arboretum

About The Department

The JC Raulston Arboretum ( JCRA ) at NC State University is a renowned botanical garden operating as a nonprofit. Serving the community for 47 years, this beautiful 10.5 acre garden is free to visit seven days a week. The JCRA is internationally recognized as a premier teaching, and research garden dedicated to public horticulture providing a dynamic teaching and learning atmosphere. Noted for its vast collection of over 9,000 taxa, the JCRA has a legacy of leadership within the realm of landscape horticulture, plant evaluation, and plant introduction. It is dedicated to connecting people with plants and promoting a greater variety of new and better adapted landscape plants. Revenue generated from educational programs, events, and venue rentals is an important revenue stream for this not for profit organization. We are a small but mighty team that works well together. We pride ourselves on being accessible, sharing our knowledge and our passion for horticulture. Coming to work everyday feels new and exciting with lots of opportunities to learn and grow. Come be a part of our mission to plan and plant for a better world!

Wolfpack Perks And Benefits

As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.

• Medical , Dental , and Vision
• Flexible Spending Account
• Retirement Programs
• Disability Plans
• Life Insurance
• Accident Plan
• Paid Time Off and Other Leave Programs
• 12 Holidays Each Year
• Tuition and Academic Assistance
• And so much more!

Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership , and Wellness Programs that aim to build a thriving wolfpack community.

Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Essential Job Duties

The JC Raulston Arboretum is seeking to fill our Rental Coordinator Assistant position. The ideal candidate to fill this position should be an active, confident, and detail-oriented team member to assist with our rental and events team. Strong attention to detail, adaptability, and a positive attitude are essentials. The desired candidate is tech-savvy but also teachable. If your notes are color-coded, you love helping people have a great time, and you seek new and efficient ways to accomplish tasks then this is the position for you!

• Supporting the Rental Coordinator in all details necessary to facilitate and organize rental clients, their needs and requests
• Creating and/or facilitating room/garden layouts
• Collecting required information for rental requirements through scheduled communications
• Serving as visitor services mentor to support rental staff, students, and volunteers
• Creating a positive guest experience; implementing JCRA visitation policies and guidelines
• Guest/Client communications either phone/email/face-to-face
• Assisting team in guest experience improvements
• Supporting front desk and visitor center volunteers
• Managing incoming questions (emails and calls)
• Assist with annual fundraising events and programs such as Moonlight in the Garden, Raulston Blooms, Southeast Plant Symposium, etc. (will include nights and weekends as needed for event facilitation)
• Assist with coordinating event logistics
• Assist with event planning
• Assist with event facilitation
• Helping create event and rental promotional content
• Supporting ticket sales and promotion
• Supporting Rental Coordinator in all details necessary to book and execute a successful rental experience/event.
• Communicating professionally with rental clients
• Scheduling and assisting with site visits
• Assessing client needs and requests to assure JCRA is a proper fit
• Providing onsite support to ensure a positive experience
• Creating and/or facilitating room/garden layouts for rental clients using relevant data collected from database, clients & rental coordinator
• Setting up gardens/rooms to approved layouts of rental clients
• Collecting required information for rental requirements through scheduled communications
• Customer/Guest Services Mentor to supporting rental staff, students and volunteers
• General administrative support of the Arboretum
• Opening and closing buildings and gardens
• Assist with keeping equipment, buildings and gardens presentable and functional
• Submit facilities work order requests
• Helping safeguard Arboretum plant collection from damage during rentals and events
• Knowledge of rental policies/guidelines
• Implementing Arboretum visitation policies/guidelines

Other Responsibilities

• Other duties as assigned.

Qualifications

Minimum Experience/Education

High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Preferred Qualifications

• Experience with Google Forms, Filemaker, Excel/Google Sheets, PowerPoint, Canva.
• Proficient at prioritizing tasks and efficient use of time.
• Experience with program marketing, social media, and/or graphic design a plus.

Required License Or Certification

N/A

Valid NC Driver's License required

No

Commercial Driver's License Required?

No

Recruitment Dates and Special Instructions

Job Open Date: 10/14/2026

Earliest Close Date (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.): 10/21/2026

This position is not eligible for visa sponsorship. Applicants must be authorized to work in the United States without the need for current or future sponsorship.

Position Details

Position Number: 00107877

Position Type: SHRA

Position Classification Band Title: Administrative Support Specialist

Position Classification Band Level: Journey

Position Classification Salary Range: $ 34,602 - $ 58,870

Salary Grade Equivalency: NC09

Alternate Option: If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

Full Time Equivalent (FTE) (1.0 = 40 hours/week): 1.00

Appointment: 12 Month Recurring

Mandatory Designation - Adverse Weather: Non Mandatory - Adverse Weather

Mandatory Designation - Emergency Events: Non Mandatory - Emergency Event

Time Limited Position: No

Time-Limited Appointment Length (if applicable):

Department Id: 111503 - Horticulture - JC Raulston Arboretum

EEO

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at [phone] or [e-mail].

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.