Rent Administrator

Breaking Ground; New York (NY); Sur place; USD 45 000 - 65 000; Plein temps

Résumé du poste

Breaking Ground in New York is seeking a Rent Administrator to oversee the rent collection process, respond to tenant questions, and coordinate with social services to ensure timely payments.

The role collaborates with the Finance department to maintain accurate rent records and develop strategies for addressing arrears. Strong organization, attention to detail, and discretion with sensitive information are essential.

Qualifications

• Bachelor’s degree or equivalent experience.
• Experience with special needs populations; rent, accounting or banking familiarity preferred.
• Strong organization, analytical and interpersonal skills.
• Ability to work independently and as part of a team; handle multiple high priority tasks.
• New York Notary preferred.
• Proficiency with Microsoft Office suite.
• Strong proficiency creating and maintaining spreadsheets & databases.

Responsabilités

• Maintain accurate income and rent information in various databases.
• Prepare weekly reports of tenants’ rent status and arrears details.
• Coordinate with social services to address rent issues.
• Lead meetings and communicate current arrears situations.
• Draft legal documents, including 14 Day Demand notices.
• Review subsidy and lease renewals for accuracy monthly.

Connaissances

Organizational skills

Analytical skills

Interpersonal skills

Teamwork

Customer service

Formation

Bachelor’s degree or equivalent experience

Outils

Microsoft Office

Spreadsheets & Databases

Description du poste

The Rent Administrator is responsible for overseeing the rent collection process. They are responsible for responding to tenant questions and concerns about rent. The Rent Administrator also works closely with tenants and social services to ensure that rent is paid in full each month. Additionally, this position will work closely with the Finance department to maintain accurate and timely rent records for tenants and to develop effective strategies for addressing and solving tenant rent issues. The incumbent works closely with outside counsel and with a variety of subsidy agencies. The Rent Administrator is the primary point of contact for tenant rent subsidies.

This position has a 35-hour work week.

ESSENTIAL DUTIES:

• Maintain accurate income and rent information in various databases
• Prepare weekly reports of tenants’ rent status, reason for arrears, current court status, Public Assistance arrears, and contact made with the individual regarding rent issues
• Prepare weekly reports following trends in general arrears issues and coordinating payment plans
• Maintain a clear and comprehensive list of due dates for all tenants in payment plans, court stipulations, and which tenants, in owing unpaid rent, are not entitled to special services within the building
• Meet with tenants to answer rent related issues
• Collaborate with social services on tenants’ rent issues
• Collaborate with Entitlements Specialist to follow up on payments or grants from outside organizations
• Lead bi-weekly meetings with staff to communicate current arrears situations
• Draft legal documents, including 14 Day Demand notices
• Coordinate with maintenance department regarding additional repair or replacement charges
• Complete, review, and track all subsidy and lease renewals
• Oversee tenant rent changes, including those changes that affect rent subsidies
• Provide residency letters for individuals, when applicable
• Coordinate with outside counsel regarding non-payment legal action and make court appearances, when necessary
• Review legal and subsidy bills for accuracy on a monthly basis
• Perform other related duties as assigned

MINIMUM QUALIFICATIONS:

• Bachelor’s or equivalent experience
• Experience working with special needs individuals; Familiarity with rent, accounting, or banking preferred
• Superior organization, analytical, and interpersonal skills; Ability to work with diverse populations; Ability to work independently and as part of a team; Ability to handle multiple high priority tasks simultaneously
• Current and active New York Notary preferred
• Proficiency with Microsoft Office suite
• Strong proficiency with creating and maintaining spreadsheets & databases