Remote Virtual Assistant for Business Ops & Admin

Beauty Nyc; New York (NY); On-site; USD 17,000 - 24,000; Part time

Job summary

Beauty NYC is seeking a highly organized Virtual Assistant to support business operations and personal admin tasks in a remote, part-time role. The ideal candidate is proactive, tech-savvy and able to move tasks forward with minimal guidance.

Responsibilities include managing bookings on Vagaro/Fresha, organizing pricing and listings, calendars, invoices, and vendor research. Excellent communication and confidentiality are essential for this role.

Qualifications

• Experience in admin or virtual assistant roles.
• Familiar with booking platforms and small business operations.

Responsibilities

• Manage day-to-day business tasks.
• Update and organize booking platforms like Vagaro, Fresha and similar systems.
• Clean up service menus, pricing and business listings.
• Manage calendars, appointments and follow-ups.
• Respond to routine client inquiries.
• Organize financial documents, receipts, invoices and reports.
• Track payments, expenses and important records.
• Coordinate staff and schedules.
• Research salons, workspaces, vendors and business opportunities.
• Help with hiring, onboarding and holiday staffing projects.
• Organize contracts and important documents.
• Complete research and administrative projects from start to finish.
• Handle personal administrative tasks as needed.
• Keep track of deadlines and follow-ups.
• Send organized updates on what is completed, pending and needs attention.

Skills

Resourceful

Tech-savvy

Detail-oriented

Dependable

Organized

Tools

Vagaro

Fresha

Google Workspace

Spreadsheets

Job description

Beauty NYC is seeking a highly organized Virtual Assistant to support business operations and personal admin tasks in a remote, part-time role. The ideal candidate is proactive, tech-savvy and able to move tasks forward with minimal guidance.

Responsibilities include managing bookings on Vagaro/Fresha, organizing pricing and listings, calendars, invoices, and vendor research. Excellent communication and confidentiality are essential for this role.