Remote Executive Assistant for Founders

VentureCopilot; New York, Northern (NY, KY); Hybrid; USD 50,000 - 70,000; Full time

Job summary

VentureCopilot connects a founder or small team with vetted global talent in a fully remote capacity. We are seeking a reliable Virtual Assistant to manage day-to-day administrative tasks, calendars, and communications for a busy founder.

You will work independently, ensure smooth scheduling across time zones, and support data entry, research, and follow-ups to keep projects moving. You will partner with US-based founders, with setup calls to ensure a smooth start.

Qualifications

• Professional English fluency, written and spoken.
• At least 2 years in an administrative, support, or coordination role.
• Strong organization and attention to detail.
• Proficiency with Google Workspace or Microsoft 365 and Slack.
• Reliable, self-directed, and responsive.

Responsibilities

• Handle email inboxes, sorting, flagging, and drafting replies.
• Schedule meetings and manage calendars across time zones.
• Book travel and reservations when needed.
• Keep files, documents, and shared drives organized and current.
• Complete recurring tasks on schedule, from reminders to reports.
• Research vendors, tools, and options and summarize findings.
• Enter and maintain data in spreadsheets and CRMs.
• Serve as a point of contact for clients, vendors, and team members.
• Prepare documents, presentations, and meeting notes.
• Flag issues early and proactively address them.

Skills

English fluency

2+ years admin experience

Organizational skills

Remote-ready

Google Workspace / MS 365

Slack

Self-motivation

Stable internet

Tools

Notion

Asana

Trello

ClickUp

Job description

VentureCopilot connects a founder or small team with vetted global talent in a fully remote capacity. We are seeking a reliable Virtual Assistant to manage day-to-day administrative tasks, calendars, and communications for a busy founder.

You will work independently, ensure smooth scheduling across time zones, and support data entry, research, and follow-ups to keep projects moving. You will partner with US-based founders, with setup calls to ensure a smooth start.