Remote Vendor Contracts & Asset Operations Specialist

Yoh; San Diego (CA); Remote; USD 53,000 - 76,000; Full time

Job summary

Yoh is seeking a Vendor Contracts & Asset Operations Specialist for a remote contract role. You will review and organize vendor agreements, reconcile data, and maintain centralized vendor records to support procurement and finance teams.

Key tasks include validating terms, tracking renewals, standardizing vendor information, and coordinating cross‑functional stakeholders to resolve discrepancies. Experience in contract administration and data management is essential.

Qualifications

• 5+ years of experience in vendor management, contract administration, procurement operations, IT asset management, or data remediation.
• Experience organizing, reconciling, and maintaining large volumes of vendor or contract information across multiple systems.
• Strong understanding of commercial agreements, contract amendments, statements of work, renewal terms, and purchasing documentation.
• Advanced Excel or spreadsheet skills, including data validation, reconciliation, deduplication, and structured reporting.
• Experience maintaining vendor master records, resolving duplicate entries, and standardizing supplier information.
• Ability to identify discrepancies, investigate incomplete records, and coordinate with stakeholders to resolve outstanding issues.
• Strong organizational skills, attention to detail, and ability to independently manage deliverables against project deadlines.
• Excellent written communication and documentation skills.
• Experience handling confidential commercial and financial information.

Responsibilities

• Review and organize historical vendor agreements, contracts, amendments, renewals, purchase records, and statements of work across multiple systems and repositories.
• Consolidate fragmented contract documentation into accurate, searchable records, ensuring historical agreements and related documents are properly linked.
• Review contract terms, expiration dates, renewal provisions, financial commitments, and other key details to establish reliable vendor and contract records.
• Standardize vendor information, identify duplicate records, validate ownership, and reconcile inconsistencies across existing datasets.
• Develop and maintain a centralized vendor and contract inventory, including associated purchasing, software, and asset information.
• Track contractual obligations, renewal deadlines, notice periods, and outstanding follow-up items.
• Partner with Procurement, Finance, Legal, and internal stakeholders to investigate missing documentation and resolve data discrepancies.
• Prepare recommended vendor record corrections and updates for review and approval by appropriate stakeholders.
• Establish documentation standards, data validation procedures, and ongoing maintenance guidelines.
• Monitor project milestones, communicate progress, and deliver organized records and processes for transition to internal teams.

Skills

Vendor management

Contract admin

Data reconciliation

IT asset mgmt

Excel skills

Record management

Attention to detail

Communication

Tools

Coupa

Ironclad

NetSuite

Oracle

ServiceNow

Jira

Job description

Yoh is seeking a Vendor Contracts & Asset Operations Specialist for a remote contract role. You will review and organize vendor agreements, reconcile data, and maintain centralized vendor records to support procurement and finance teams.

Key tasks include validating terms, tracking renewals, standardizing vendor information, and coordinating cross‑functional stakeholders to resolve discrepancies. Experience in contract administration and data management is essential.