Remote VA for a Busy Coach | AI-Driven Admin

Openkrill; United States; Remote; USD 18,000 - 30,000; Part time

Benefits offered by this job

100% Remote

Birthday bonus ($50)

Testimonial bonus ($200)

Job summary

Openkrill is seeking a highly organised, proactive Part-Time Virtual Assistant to support a busy business coach and consultant as their client base grows. You will own daily admin tasks, streamline processes, keep client activities organised and free the coach to focus on clients and business development.

You should be comfortable working independently, with tech and AI tools, excellent attention to detail, and strong written English. Remote role with flexible hours and opportunities to grow.

Qualifications

• Previous experience as a Virtual Assistant, Personal Assistant, Executive Assistant or Administrative Assistant.
• Excellent organisation and attention to detail.
• Strong written English and communication skills.
• Comfortable managing multiple tasks and deadlines.
• Ability to work independently and proactively.
• Good knowledge of AI tools, particularly ChatGPT and/or Claude.
• Experience using Notion is highly desirable.
• Strong Microsoft Excel skills, particularly creating and maintaining trackers.
• Comfortable working with calendars, scheduling and online meeting platforms.
• Basic understanding of social media content and posting.
• Ability to take existing content and make it clear, engaging and aligned with a particular person's voice.

Responsibilities

• Manage and organise session notes and meeting follow-ups.
• Review meeting transcripts and use AI-generated outputs to complete required actions.
• Ensure relevant information is shared with clients, the coach, and internal teams.
• Maintain client trackers and records.
• Set up calendar activities, reminders, agendas, and accountability tasks.
• Manage follow-up reminders and ensure outstanding actions are completed.
• Assist with Monday client communications and other recurring activities.
• Monitor client-related administrative tasks and elevate issues where necessary.
• Manage the process around Calendly bookings.
• Monitor incoming bookings and ensure information is accurately recorded.
• Keep calendars and meeting-related information organised.
• Support the preparation and follow-up of client meetings.
• Maintain a consistent social media posting schedule.
• Repurpose content generated from coaching sessions into engaging social media posts.
• Take AI-generated content and adapt it into the coach's personal voice.
• Make content clear, engaging and suitable for social media.
• Assist with basic image selection or creation where required.
• Support a consistent content process rather than being responsible for a full socialmedia strategy.
• Maintain Excel-based trackers and databases.
• Copy and organise information from AI-generated outputs into relevant tracking systems.
• Track monthly and quarterly events.
• Monitor registrations, attendance, confirmations and outstanding responses.
• Record reasons for non-attendance or declined participation where required.
• Assist with occasional payment follow-ups and escalate financial issues to the appropriate team.

Skills

Virtual Assistant experience

Personal/Executive Assistant

Attention to detail

Independent work ethic

AI tools (ChatGPT/Claude)

Notion

Microsoft Excel

Calendar management

Social media content basics

Tools

Notion

Microsoft Excel

Calendaring tools

AI tools (ChatGPT/Claude)

Job description

Openkrill is seeking a highly organised, proactive Part-Time Virtual Assistant to support a busy business coach and consultant as their client base grows. You will own daily admin tasks, streamline processes, keep client activities organised and free the coach to focus on clients and business development.

You should be comfortable working independently, with tech and AI tools, excellent attention to detail, and strong written English. Remote role with flexible hours and opportunities to grow.