Remote Travel Planning & Coordination Specialist

traveling-with-mchaila; Galveston (TX); Remote; USD 42,000 - 54,000; Full time

Benefits offered by this job

Fully remote work environment

Flexible scheduling

Step-by-step training

Ongoing team support

Job summary

traveling-with-mchaila is seeking a Travel Workflow Planner to keep travel requests, reservations, and planning details moving smoothly in a fully remote role. You'll organize timelines, update booking information, and follow up on open items to prevent missed details.

Training is provided, and you'll gain exposure to travel platforms and scheduling tools while working independently with ongoing team support.

Qualifications

• Must be naturally organized with strong attention to detail.
• Excellent written and verbal communication.
• Ability to prioritize multiple tasks simultaneously.
• Comfortable working independently in a remote setting.
• Willing to learn new software and online systems.
• Dependable, self-motivated, and proactive.

Responsibilities

• Track travel requests and booking timelines from start to confirmation.
• Organize reservation details and important trip information.
• Follow up with clients for missing information.
• Monitor open tasks and ensure items are addressed.
• Communicate with clients and team members via email and online platforms.
• Keep digital records accurate and easy to find.
• Review travel details for missing or incorrect information.
• Help keep daily planning tasks organized and moving forward.

Skills

Highly organized

Strong communication

Ability to prioritize

Independent remote work

Willingness to learn software

Dependable & proactive

Job description

Do you enjoy keeping things organized and knowing what needs to happen next? We're looking for a Travel Workflow Planner to help keep travel requests, reservations, and planning details moving in the right direction.

This remote role is a mix of organization, communication, and follow-through. You'll help keep track of requests, update booking information, follow up on open items, and make sure important details don't get missed along the way. It's a great fit for someone who likes having a clear process but can also handle a busy day with several things happening at once.

Training is provided, along with the tools and resources you'll need to learn the role and become comfortable with the workflow.

What You'll Do

• Keep track of travel requests and booking timelines from start to confirmation.
• Organize reservation details, confirmations, and important trip information.
• Follow up with clients when additional information or clarification is needed.
• Monitor open tasks and make sure outstanding items are addressed.
• Communicate with clients and team members through email and online platforms.
• Keep digital records accurate and easy to find.
• Review travel details for missing or incorrect information.
• Help keep daily planning tasks organized and moving forward.

What We're Looking For

• Naturally organized and comfortable keeping track of details.
• Strong communication and follow-through.
• Able to prioritize when several tasks need attention at the same time.
• Comfortable working independently in a remote setting.
• Willing to learn new software, booking platforms, and online systems.
• Dependable, self-motivated, and proactive.
• Background in administration, scheduling, customer service, coordination, or planning is helpful but not required.

What You'll Get

• Fully remote work environment.
• Flexible scheduling.
• Step-by-step training and onboarding.
• Ongoing team support and guidance.
• Access to professional tools and travel-related resources.
• Opportunities to develop coordination, planning, and customer service skills.

Requirements

• Reliable computer and internet connection.
• Strong written and verbal communication skills.
• Comfortable using email, online platforms, and computer-based systems.
• Must be legally authorized to work in the United States, United Kingdom, Australia, Mexico, Spain, or eligible countries within Latin America.